Revision by System

- "body": "[{\"type\": \"paragraph\", \"value\": \"<center>\\r\\n<p><big style=\\\"color:SeaGreen\\\">Use the EUS <a href=\\\"Budget\\\"\\r\\nclass=\\\"wikilink\\\" title=\\\"Budget template\\\">Budget template</a> PLEASE\\r\\nPLEASE PLEASE</big></p>\\r\\n</center>\\r\\n<p><strong><em>Internal records</em></strong> are the records that your\\r\\ngroup keeps of all expenditures and revenues as they are made. The EUS\\r\\ngenerally does not monitor how you keep your internal records, but it is\\r\\nexpected that you do so, because EUS records can be cumbersome to work\\r\\nwith, and internal records are the only way you can check the accuracy\\r\\nof <a href=\\\"EUS_record\\\" class=\\\"wikilink\\\" title=\\\"EUS record\\\">EUS\\r\\nrecords</a>.</p>\\r\\n<h2 id=\\\"best_practices\\\">Best Practices</h2>\\r\\n<p>Internal records are the only way you can check the accuracy of the\\r\\n<a href=\\\"EUS_record\\\" class=\\\"wikilink\\\" title=\\\"EUS record\\\">EUS\\r\\nrecords</a>, and they are more easily accessible ''(the <a\\r\\nhref=\\\"VP_Finance\\\" class=\\\"wikilink\\\" title=\\\"VP Finance\\\">VP Finance</a>\\r\\nmust personally prepare a <a href=\\\"printout\\\" class=\\\"wikilink\\\"\\r\\ntitle=\\\"printout\\\">printout</a> for you whenever you want to check on the\\r\\nEUS <a href=\\\"accounts\\\" class=\\\"wikilink\\\" title=\\\"accounts\\\">accounts</a>).\\r\\nYou can also put a lot more information into internal records, like\\r\\nbreaking them down by event.</p>\\r\\n<dl>\\r\\n<dt>Recommendations</dt>\\r\\n\\r\\n</dl>\\r\\n<ul>\\r\\n<li>Every expenditure goes through 2-3 stages.</li>\\r\\n</ul>\\r\\n<p>:#An initial prediction of what the price of the expenditure will\\r\\nbe.</p>\\r\\n<p>:#The exact value, after it has been paid.</p>\\r\\n<p>:#The value that you have verified has made it into the EUS\\r\\naccounts.</p>\\r\\n<ul>\\r\\n<li>Your liability account carry over should not be considered as a\\r\\nrevenue or expense of your current fiscal year.</li>\\r\\n<li>Have all expenses and revenues processed by the <a\\r\\nhref=\\\"financial_officer\\\" class=\\\"wikilink\\\"\\r\\ntitle=\\\"financial officer\\\">financial officer</a>(s)</li>\\r\\n<li>If you are a <a href=\\\"department\\\" class=\\\"wikilink\\\"\\r\\ntitle=\\\"department\\\">department</a> or a large <a href=\\\"committee\\\"\\r\\nclass=\\\"wikilink\\\" title=\\\"committee\\\">committee</a>, <a href=\\\"club\\\"\\r\\nclass=\\\"wikilink\\\" title=\\\"club\\\">club</a>, or <a href=\\\"design_team\\\"\\r\\nclass=\\\"wikilink\\\" title=\\\"design team\\\">design team</a>, make sure that you\\r\\nshow expenditures broken down by event or initiative.</li>\\r\\n</ul>\\r\\n<p>:*Don\\u2019t lump every transaction your group makes for the entire year\\r\\ninto two columns for revenues and expenses.</p>\\r\\n<p><tab name=\\\"Internal record examples\\\" collapsed> <em>If you run a ski\\r\\ntrip, group the revenues and expenses together, and come up with an\\r\\noverall net loss or profit for the ski trip. Reference this net loss or\\r\\nprofit in your overall budget for the year, so that you can see how much\\r\\nyou made or lost on individual events and initiatives.</em></p>\\r\\n<p>Take a look at the example below:</p>\\r\\n<dl>\\r\\n<dt>Annual level</dt>\\r\\n<dd>\\r\\n\\r\\n</dd>\\r\\n<dd>\\r\\n<img src=\\\"fguide_annual.png\\\" title=\\\"fguide_annual.png\\\" width=\\\"600\\\"\\r\\nalt=\\\"fguide_annual.png\\\" /><br />\\r\\n<br />\\r\\n\\r\\n</dd>\\r\\n</dl>\\r\\n<hr />\\r\\n<dl>\\r\\n<dt>Event Level</dt>\\r\\n<dd>\\r\\n\\r\\n</dd>\\r\\n<dd>\\r\\n<img src=\\\"fguide_event.png\\\" title=\\\"fguide_event.png\\\" width=\\\"600\\\"\\r\\nalt=\\\"fguide_event.png\\\" /><br />\\r\\n<br />\\r\\n\\r\\n</dd>\\r\\n</dl>\\r\\n<hr />\\r\\n<dl>\\r\\n<dt>Item level</dt>\\r\\n<dd>\\r\\n\\r\\n</dd>\\r\\n<dd>\\r\\n<img src=\\\"fguide_item.png\\\" title=\\\"fguide_item.png\\\" width=\\\"600\\\"\\r\\nalt=\\\"fguide_item.png\\\" /><br />\\r\\n<br />\\r\\n\\r\\n</dd>\\r\\n</dl>\\r\\n<p></tab></p>\\r\\n\", \"id\": \"151a0cc6-e47a-4945-8a17-eb44e732d0cb\"}]",

- "content_type": 30,

- "live_revision": 234,

- "latest_revision": 234,

- "search_keywords": " Internal record",

- "last_published_at": "2025-11-23T07:10:54.840Z",

- "latest_revision_created_at": "2025-11-23T07:10:54.834Z"