Revision by System

+ "body": "[{\"id\": \"0c115378-c172-4c7f-94f5-897c2a04b817\", \"type\": \"paragraph\", \"value\": \"<h2 id=\\\"article_1_definitions_and_purpose\\\">Article 1: Definitions and\\r\\nPurpose</h2>\\r\\n<dl>\\r\\n<dt></dt>\\r\\n<dd>\\r\\n1.1 The Engineering Undergraduate Society of McGill University\\r\\n(hereafter \\u201cEUS\\u201d) is the registered name of the not-for-profit\\r\\ncorporation representing the engineering and architecture undergraduate\\r\\nstudents at McGill University.\\r\\n</dd>\\r\\n<dd>\\r\\n1.2 The Board of Governors of the EUS (\\u201cBoard of Governors\\u201d) is the\\r\\nadministrative board of the Engineering Undergraduate Society of McGill\\r\\nUniversity which is composed of Administrators as defined by the EUS\\r\\nConstitution.\\r\\n</dd>\\r\\n<dd>\\r\\n1.3 The EUS shall recognise all Departmental Societies, Clubs, and\\r\\nDesign Teams set forth in the relevant articles of the EUS Constitution\\r\\nas EUS Groups.\\r\\n</dd>\\r\\n<dd>\\r\\n1.4 The Engineering Undergraduate Equipment Fund (\\u201cEquipment Fund\\u201d or\\r\\n\\u201cEUGE\\u201d) is a fund composed of fees paid by members of the EUS and of\\r\\nother contributions, whose purpose is to provide those students with\\r\\nadditional equipment, software, and repair and maintenance to that\\r\\nnormally supplied by the University.\\r\\n</dd>\\r\\n<dd>\\r\\n1.5 The Equipment Fund Committee (\\u201cEFC\\u201d) is a committee of the EUS which\\r\\nnormally administers the Equipment Fund.\\r\\n</dd>\\r\\n<dd>\\r\\n1.6 These bylaws govern both the Engineering Undergraduate Equipment\\r\\nFund and the Equipment Fund Committee.\\r\\n</dd>\\r\\n</dl>\\r\\n<h2 id=\\\"article_2_function_of_the_equipment_fund_committee\\\">Article 2:\\r\\nFunction of the Equipment Fund Committee</h2>\\r\\n<dl>\\r\\n<dt></dt>\\r\\n<dd>\\r\\n2.1 The Equipment Fund Committee shall review and approve the\\r\\nexpenditure of the Engineering Undergraduate Equipment Fund monies in\\r\\nsuch a manner that it most benefits the members of the EUS in their\\r\\nacademic environment. This equipment shall be of primary benefit to only\\r\\nthose undergraduate students.\\r\\n</dd>\\r\\n<dd>\\r\\n2.2 The Equipment Fund Committee shall approve a list of proposals for\\r\\nequipment acquisition in accordance with this bylaw.\\r\\n</dd>\\r\\n</dl>\\r\\n<h2 id=\\\"article_3_timeline_of_the_equipment_fund\\\">Article 3: Timeline of\\r\\nthe Equipment Fund</h2>\\r\\n<dl>\\r\\n<dt></dt>\\r\\n<dd>\\r\\n3.1 The Equipment Fund\\u2019s deadlines shall be as follows:\\r\\n<dl>\\r\\n<dt></dt>\\r\\n<dd>\\r\\n3.1.1 The deadline for the opening of the application period by the Vice\\r\\nPresident Academic of the EUS shall be the third Monday in the month of\\r\\nJanuary.\\r\\n<dl>\\r\\n<dt></dt>\\r\\n<dd>\\r\\n3.1.1.1 Opening the application period shall consist of the Vice\\r\\nPresident Academic of the EUS releasing the Equipment Fund application\\r\\nform as well as the predicted departmental and Faculty allotments as per\\r\\n9.4.\\r\\n</dd>\\r\\n</dl>\\r\\n</dd>\\r\\n<dd>\\r\\n3.1.2 The final deadline for submission of proposals by the departments\\r\\nshall be the second Monday in February.\\r\\n<dl>\\r\\n<dt></dt>\\r\\n<dd>\\r\\n3.1.2.1 Following submission of proposals, the Vice President Academic\\r\\nof the EUS shall review them within one week and shall inform\\r\\ndepartmental Vice Presidents Academic as to any required documentation\\r\\nthat may be missing as per 4.1.6.1.\\r\\n</dd>\\r\\n</dl>\\r\\n</dd>\\r\\n<dd>\\r\\n3.1.3 The latest possible date for the EFC to meet and vote on proposals\\r\\nshall be the second Monday in March.\\r\\n</dd>\\r\\n<dd>\\r\\n3.1.4 The deadline for spending the money allotted to a department or to\\r\\nthe Faculty is the second Monday in February of the year following that\\r\\nin which the money was awarded.\\r\\n</dd>\\r\\n</dl>\\r\\n</dd>\\r\\n</dl>\\r\\n<h2 id=\\\"article_4_duties_of_departmental_societies\\\">Article 4: Duties of\\r\\nDepartmental Societies</h2>\\r\\n<dl>\\r\\n<dt></dt>\\r\\n<dd>\\r\\n4.1 Departmental Vice Presidents Academic shall:\\r\\n<dl>\\r\\n<dt></dt>\\r\\n<dd>\\r\\n4.1.1 Meet with the Chairperson of their department, or their appointed\\r\\nrepresentative, to review proposals.\\r\\n</dd>\\r\\n<dd>\\r\\n4.1.2 Complete a preliminary budget to be signed by themselves and the\\r\\nChairperson following their meeting as per 4.1.1.\\r\\n</dd>\\r\\n<dd>\\r\\n4.1.3 Submit their department\\u2019s applications and preliminary budget to\\r\\nthe EUS VP Academic for review.\\r\\n</dd>\\r\\n<dd>\\r\\n4.1.4 Provide their council with a list of the department\\u2019s expenditures\\r\\nin the prior year as they pertain to the EFC.\\r\\n</dd>\\r\\n<dd>\\r\\n4.1.5 Amend the proposed budget as per 4.1.2 to reflect the results of\\r\\ntheir council\\u2019s vote on the proposals.\\r\\n</dd>\\r\\n<dd>\\r\\n4.1.6 Send the finalized budget and required documentation to the Vice\\r\\nPresident Academic of the EUS as per 3.1.2.\\r\\n<dl>\\r\\n<dt></dt>\\r\\n<dd>\\r\\n4.1.6.1 Required documentation for each proposal shall consist of a\\r\\ncompleted application form, quotes for all pieces of equipment to be\\r\\npurchased, and any letters detailing the financial contribution of any\\r\\norganization external to the EUS as per 9.7 and 9.8.\\r\\n</dd>\\r\\n</dl>\\r\\n</dd>\\r\\n<dd>\\r\\n4.1.7 Identify and verify the purchases made by their departments\\r\\nthrough the Equipment Fund from the previous year to ensure that:\\r\\n<dl>\\r\\n<dt></dt>\\r\\n<dd>\\r\\n4.1.7.1 The purchases have arrived at their intended destination;\\r\\n</dd>\\r\\n<dd>\\r\\n4.1.7.2 The purchases are directly benefiting undergraduate students in\\r\\nthat department;\\r\\n</dd>\\r\\n<dd>\\r\\n4.1.7.3 Any irregularities are reported to the Vice President Academic\\r\\nof the EUS.\\r\\n</dd>\\r\\n</dl>\\r\\n</dd>\\r\\n<dd>\\r\\n4.1.8 Identify purchases made through the equipment fund using stickers\\r\\nas per 10.2.\\r\\n</dd>\\r\\n</dl>\\r\\n</dd>\\r\\n<dd>\\r\\n4.2 Departmental Presidents shall:\\r\\n<dl>\\r\\n<dt></dt>\\r\\n<dd>\\r\\n4.2.1 Organize a vote by their councils on the proposals.\\r\\n</dd>\\r\\n<dd>\\r\\n4.2.2 Sign the finalized proposal budget.\\r\\n</dd>\\r\\n<dd>\\r\\n4.2.3 Complete the duties per 4.1 in the absence of the departmental\\r\\nVice President Academic.\\r\\n</dd>\\r\\n</dl>\\r\\n</dd>\\r\\n<dd>\\r\\n4.3 Departmental councils shall review and vote on the proposals\\r\\nsuggested by the departmental Vice President Academic.\\r\\n<dl>\\r\\n<dt></dt>\\r\\n<dd>\\r\\n4.3.1 A two-thirds (2/3) majority shall be necessary for proposals to\\r\\nproceed to the EFC.\\r\\n</dd>\\r\\n</dl>\\r\\n</dd>\\r\\n</dl>\\r\\n<h2 id=\\\"article_5_membership_of_the_committee\\\">Article 5: Membership of\\r\\nthe Committee</h2>\\r\\n<dl>\\r\\n<dt></dt>\\r\\n<dd>\\r\\n5.1 The eight (8) departments recognized by the EFC are:\\r\\n<dl>\\r\\n<dt></dt>\\r\\n<dd>\\r\\n5.1.1 Bioengineering;\\r\\n</dd>\\r\\n<dd>\\r\\n5.1.2 Chemical Engineering;\\r\\n</dd>\\r\\n<dd>\\r\\n5.1.3 Civil Engineering;\\r\\n</dd>\\r\\n<dd>\\r\\n5.1.4 Electrical and Computer and Software Engineering;\\r\\n</dd>\\r\\n<dd>\\r\\n5.1.5 Mechanical Engineering;\\r\\n</dd>\\r\\n<dd>\\r\\n5.1.6 Mining Engineering;\\r\\n</dd>\\r\\n<dd>\\r\\n5.1.7 Materials Engineering;\\r\\n</dd>\\r\\n<dd>\\r\\n5.1.8 School of Architecture.\\r\\n</dd>\\r\\n</dl>\\r\\n</dd>\\r\\n<dd>\\r\\n5.2 The EFC shall be composed of ten (10) voting members as follows:\\r\\n<dl>\\r\\n<dt></dt>\\r\\n<dd>\\r\\n5.2.1 The Vice President Academic of the EUS, who shall chair the EFC\\r\\n(\\u201cChair\\u201d);\\r\\n</dd>\\r\\n<dd>\\r\\n5.2.2 The President of the EUS;\\r\\n</dd>\\r\\n<dd>\\r\\n5.2.3 The Dean of the Faculty of Engineering (\\u201cDean\\u201d);\\r\\n</dd>\\r\\n<dd>\\r\\n5.2.4 Five (5) members of the Board of Governors;\\r\\n</dd>\\r\\n<dd>\\r\\n5.2.5 Two (2) members-at-large appointed by the EUS council.\\r\\n<dl>\\r\\n<dt></dt>\\r\\n<dd>\\r\\n5.2.5.1 The two selected members should be from different departments.\\r\\n</dd>\\r\\n</dl>\\r\\n</dd>\\r\\n</dl>\\r\\n</dd>\\r\\n</dl>\\r\\n<h2 id=\\\"article_6_duties_of_the_committee\\\">Article 6: Duties of the\\r\\nCommittee</h2>\\r\\n<dl>\\r\\n<dt></dt>\\r\\n<dd>\\r\\n6.1 The Vice President Academic of the EUS shall:\\r\\n<dl>\\r\\n<dt></dt>\\r\\n<dd>\\r\\n6.1.1 Propose motions to the EUS Council and Board of Governors seeking\\r\\ncommittee members.\\r\\n</dd>\\r\\n<dd>\\r\\n6.1.2 Chair the EFC meetings.\\r\\n</dd>\\r\\n<dd>\\r\\n6.1.3 Set and distribute the agenda for the EFC meetings, and inform all\\r\\nmembers as to the dates and times for these meetings at least five (5)\\r\\nschool days in advance.\\r\\n</dd>\\r\\n<dd>\\r\\n6.1.4 Coordinate all actions taken between meetings, and, when\\r\\npertinent, keep members informed as to these actions.\\r\\n</dd>\\r\\n<dd>\\r\\n6.1.5 Advise and instruct all members to ensure they are able to perform\\r\\ntheir duties, and enable the EFC to be as effective as possible.\\r\\n</dd>\\r\\n<dd>\\r\\n6.1.6 Oversee the financial management of the Equipment Fund accounts.\\r\\n</dd>\\r\\n<dd>\\r\\n6.1.7 Verify and channel the requisitions made as a result of approved\\r\\nEFC proposals.\\r\\n</dd>\\r\\n<dd>\\r\\n6.1.8 Following the EFC meeting, the Vice President Academic of the EUS\\r\\nshall communicate the approved proposals and finalized EFC budget to the\\r\\nFaculty financial services team.\\r\\n</dd>\\r\\n<dd>\\r\\n6.1.9 Verify that the previous year\\u2019s purchases have been made.\\r\\n</dd>\\r\\n<dd>\\r\\n6.1.10 Take action in the event that the equipment purchased in any\\r\\nprevious year is not used for its intended purpose.\\r\\n</dd>\\r\\n<dd>\\r\\n6.1.11 Present to the first regular EUS Council meeting of each November\\r\\na description of the previous year\\u2019s expenditures in the Equipment Fund\\r\\naccounts.\\r\\n</dd>\\r\\n</dl>\\r\\n</dd>\\r\\n<dd>\\r\\n6.2 The President of the EUS shall:\\r\\n<dl>\\r\\n<dt></dt>\\r\\n<dd>\\r\\n6.2.1 Take minutes of the EFC meetings.\\r\\n</dd>\\r\\n</dl>\\r\\n</dd>\\r\\n<dd>\\r\\n6.3 The members of the EFC shall:\\r\\n<dl>\\r\\n<dt></dt>\\r\\n<dd>\\r\\n6.3.1 Review all submitted proposals prior to the EFC meetings.\\r\\n</dd>\\r\\n</dl>\\r\\n</dd>\\r\\n</dl>\\r\\n<h2 id=\\\"article_7_replacement_of_members\\\">Article 7: Replacement of\\r\\nMembers</h2>\\r\\n<dl>\\r\\n<dt></dt>\\r\\n<dd>\\r\\n7.1 If for any reason a member cannot continue their term, they shall be\\r\\nreplaced as follows:\\r\\n<dl>\\r\\n<dt></dt>\\r\\n<dd>\\r\\n7.1.1 The Dean shall appoint a replacement faculty representative.\\r\\n</dd>\\r\\n<dd>\\r\\n7.1.2 The EUS Executive Committee shall appoint one of its members as a\\r\\nreplacement for the Vice President Academic of the EUS.\\r\\n</dd>\\r\\n<dd>\\r\\n7.1.3 The EUS Executive Committee shall appoint one of its members as\\r\\nreplacement for the President of the EUS.\\r\\n</dd>\\r\\n<dd>\\r\\n7.1.4 The Board of Governors shall appoint one of its members as a\\r\\nreplacement for a Member-at-Large of the Board of Governors.\\r\\n</dd>\\r\\n<dd>\\r\\n7.1.5 The Vice President Academic of the EUS shall appoint a replacement\\r\\nfor a member-at-large.\\r\\n</dd>\\r\\n</dl>\\r\\n</dd>\\r\\n</dl>\\r\\n<h2 id=\\\"article_8_voting_procedure\\\">Article 8: Voting Procedure</h2>\\r\\n<dl>\\r\\n<dt></dt>\\r\\n<dd>\\r\\n8.1 Each member as defined by 5.2 shall have one vote on the EFC.\\r\\n</dd>\\r\\n<dd>\\r\\n8.2 Quorum shall consist of eight (8) members of the EFC, provided the\\r\\nDean, or their replacement as per 7.1.1, and the Vice President Academic\\r\\nof the EUS, or their replacement as per 7.1.2, are in attendance.\\r\\n</dd>\\r\\n<dd>\\r\\n8.3 Proposals from a department may only be voted on if that\\r\\ndepartment\\u2019s chairperson and departmental Vice President Academic, or\\r\\ntheir respective representative(s), are present.\\r\\n</dd>\\r\\n<dd>\\r\\n8.4 Proposals lacking any required documentation, as per 4.1.6.1, shall\\r\\nnot be considered for approval by the EFC\\r\\n</dd>\\r\\n<dd>\\r\\n8.5 A two-thirds (2/3) majority is required for a departmental proposal\\r\\nto pass, otherwise the proposal is rejected for the current year.\\r\\n</dd>\\r\\n<dd>\\r\\n8.6 A two-thirds (2/3) majority plus the Dean is required for a Faculty\\r\\nproposal to pass, otherwise the proposal is rejected for the current\\r\\nyear.\\r\\n</dd>\\r\\n<dd>\\r\\n8.7 Proposals dismissed in 8.4 and 8.5 may be submitted again, with or\\r\\nwithout modifications, in subsequent years.\\r\\n</dd>\\r\\n<dd>\\r\\n8.8 An online approval process may be initiated at the discretion of the\\r\\nVice President Academic of the EUS. It shall operate as follows:\\r\\n<dl>\\r\\n<dt></dt>\\r\\n<dd>\\r\\n8.8.1 An email shall be sent to the committee members by the Vice\\r\\nPresident Academic of the EUS detailing the circumstances of the vote,\\r\\nand shall include any required documentation associated with the\\r\\nproposals being reviewed.\\r\\n</dd>\\r\\n<dd>\\r\\n8.8.2 A deadline shall be set and the vote shall be considered complete\\r\\nafter this period of time has elapsed.\\r\\n<dl>\\r\\n<dt></dt>\\r\\n<dd>\\r\\n8.8.2.1 If quorum has not been reached, the deadline shall be extended\\r\\nuntil eight (8) members of the EFC have submitted their votes.\\r\\n</dd>\\r\\n</dl>\\r\\n</dd>\\r\\n<dd>\\r\\n8.8.3 All proposals under consideration through this online approval\\r\\nprocess are subject to the voting requirements as per 8.2.\\r\\n</dd>\\r\\n</dl>\\r\\n</dd>\\r\\n</dl>\\r\\n<h2 id=\\\"article_9_equipment_fund_finances\\\">Article 9: Equipment Fund\\r\\nFinances</h2>\\r\\n<dl>\\r\\n<dt></dt>\\r\\n<dd>\\r\\n9.1 The Equipment Fund shall be composed of two (2) distinct accounts:\\r\\none account shall receive all monies collected from students and shall\\r\\nserve to make purchases (\\u201cmain account\\u201d), and another account shall\\r\\nreceive all other contributions to the Equipment Fund (\\u201ccontribution\\r\\naccount\\u201d).\\r\\n</dd>\\r\\n<dd>\\r\\n9.2 Equipment Fund fees and the collection of those fees shall be as\\r\\nfollows:\\r\\n<dl>\\r\\n<dt></dt>\\r\\n<dd>\\r\\n9.2.1 Every student registered in an Undergraduate Engineering program\\r\\nand taking nine (9) credits or more (\\u201cfull-time students\\u201d) shall\\r\\ncontribute fifty dollars ($50) per semester to the Engineering\\r\\nUndergraduate Equipment Fund.\\r\\n</dd>\\r\\n<dd>\\r\\n9.2.2 Every student registered in an Undergraduate Engineering program\\r\\nand taking less than nine (9) credits (\\u201cpart-time students\\u201d) shall\\r\\ncontribute per semester one half of the amount stipulated in 9.2.1 to\\r\\nthe Engineering Undergraduate Equipment Fund.\\r\\n</dd>\\r\\n<dd>\\r\\n9.2.3 The fees per 9.2.1 and 9.2.2. shall be collected by McGill\\r\\nUniversity as as a mandatory student fee, and deposited into the main\\r\\naccount of the Equipment Fund.\\r\\n</dd>\\r\\n<dd>\\r\\n9.2.4 Any contributions other than those per 9.2.1 and 9.2.2 shall be\\r\\ncollected by University Advancement and deposited in the contribution\\r\\naccount of the Equipment Fund.\\r\\n</dd>\\r\\n<dd>\\r\\n9.2.5 Transfers from the contribution account to the main account shall\\r\\nbe initiated by the Vice President Academic of the EUS whenever\\r\\nnecessary, provided that the transfer is ratified by the Board of\\r\\nGovernors.\\r\\n</dd>\\r\\n</dl>\\r\\n</dd>\\r\\n<dd>\\r\\n9.3 For a given year, the gross amount available for allocation (\\u201cgross\\r\\namount\\u201d) shall consist of the sum of the collected fees as per 9.2.1 and\\r\\n9.2.2, of the funds transferred from the contribution account, if any,\\r\\nand of the monies not spent in the previous year(s) that were returned\\r\\nto the main account.\\r\\n</dd>\\r\\n<dd>\\r\\n9.4 The gross amount per 9.3 shall be allotted in the following manner:\\r\\n<dl>\\r\\n<dt></dt>\\r\\n<dd>\\r\\n9.4.1 An appropriate amount shall be set aside for the purchase of\\r\\nidentification stickers.\\r\\n</dd>\\r\\n<dd>\\r\\n9.4.2 Fifteen percent (15%) shall be allotted to a Faculty Fund\\r\\n(\\u201cfaculty allotment\\u201d).\\r\\n</dd>\\r\\n<dd>\\r\\n9.4.3 Twenty percent (20%) shall be evenly divided between the\\r\\ndepartments defined in 5.1 (\\u201cbase departmental allotment\\u201d).\\r\\n</dd>\\r\\n<dd>\\r\\n9.4.4 The amount remaining after subtracting amounts allocated in 9.4.1,\\r\\n9.4.2, and 9.4.3 from the gross amount (\\u201cnet amount\\u201d) shall be split\\r\\nbetween departments based on an allocation ratio:\\r\\n<dl>\\r\\n<dt></dt>\\r\\n<dd>\\r\\n9.4.4.1 The allocation ratio for each department shall correspond to the\\r\\nfraction of the total number of students in that department over the\\r\\ntotal number of students in the Faculty of Engineering.\\r\\n</dd>\\r\\n<dd>\\r\\n9.4.4.2 The total number of students shall be calculated as the sum of\\r\\npart-time students, divided by two, and all full-time students in a\\r\\ngiven department or the Faculty.\\r\\n</dd>\\r\\n<dd>\\r\\n9.4.4.3 The allocation ratio times the net amount shall be the\\r\\nproportional departmental allotment for each department.\\r\\n</dd>\\r\\n</dl>\\r\\n</dd>\\r\\n<dd>\\r\\n9.4.5 The total allotment for a department shall consist of the sum of\\r\\nthe base departmental allotment of 9.4.3, the variable allotment of\\r\\n9.4.4, and any surplus, forwarded, or misevaluated funds from the\\r\\nprevious year.\\r\\n</dd>\\r\\n</dl>\\r\\n</dd>\\r\\n<dd>\\r\\n9.5 The Faculty allotment shall be used for purchases which benefit\\r\\nstudents from all departments.\\r\\n</dd>\\r\\n<dd>\\r\\n9.6 The Faculty allotment may not be used to pay for departmental\\r\\npurchases that have gone or will go over their allotted budget.\\r\\n</dd>\\r\\n<dd>\\r\\n9.7 If a department agrees to allocate money from its own accounts\\r\\ntoward an Equipment Fund proposal, a letter covering the agreement and\\r\\nsigned by that department\\u2019s Chairperson must be presented to the EFC\\r\\nbefore a vote on that proposal can be initiated.\\r\\n</dd>\\r\\n<dd>\\r\\n9.8 If the Faculty of Engineering agrees to allocate money from its own\\r\\naccounts toward an Equipment Fund proposal, a letter covering the\\r\\nagreement and signed by the Dean must be presented to the EFC before a\\r\\nvote on that proposal can be initiated.\\r\\n</dd>\\r\\n<dd>\\r\\n9.9 In the event that a partially funded purchase can no longer be\\r\\nbought due to budget cuts on the side of the Faculty or department, the\\r\\nmonies set aside by the Equipment Fund shall be returned to the main\\r\\naccount of the Equipment Fund in full.\\r\\n</dd>\\r\\n<dd>\\r\\n9.10 Definitions:\\r\\n<dl>\\r\\n<dt></dt>\\r\\n<dd>\\r\\n9.10.1 Surplus Funds are defined as the amount of money awarded to a\\r\\ndepartment for which no proposals are submitted.\\r\\n</dd>\\r\\n<dd>\\r\\n9.10.2Forwarded Funds are defined as the amount of money awarded to a\\r\\ndepartment which the department decides to carry forward to purchase\\r\\nequipment that it cannot afford with a single year\\u2019s allotment.\\r\\n</dd>\\r\\n<dd>\\r\\n9.10.3Unspent Funds are defined as funds that arise when approved\\r\\npurchases have not been made by the deadline set in 3.1.4.\\r\\n</dd>\\r\\n<dd>\\r\\n9.10.4Misevaluated Funds are defined as funds that arise when an item\\r\\ncosts less than the amount approved by the EFC.\\r\\n</dd>\\r\\n</dl>\\r\\n</dd>\\r\\n<dd>\\r\\n9.11 Surplus Funds less than or equal to ten percent (10%) shall be\\r\\nadded to the following year\\u2019s allotment for that department as\\r\\ncalculated in 9.4.5. Any of the surplus above ten percent (10%) shall be\\r\\nreturned to the following year\\u2019s main account as per 9.3.\\r\\n</dd>\\r\\n<dd>\\r\\n9.12 Departments wishing to purchase a piece of equipment in the\\r\\nfollowing allotment period may forward an amount to the following year\\r\\nfor that purpose, provided that:\\r\\n<dl>\\r\\n<dt></dt>\\r\\n<dd>\\r\\n9.12.1 The Forwarded Funds as defined by 9.10.2. shall be at least ten\\r\\npercent (10%) but no more than fifty percent (50%) of the current year\\u2019s\\r\\ntotal allotment for that department. This amount shall include a\\r\\nprovision for inflation and a potential price increase caused by\\r\\ndelaying the purchase.\\r\\n</dd>\\r\\n<dd>\\r\\n9.12.2An explanation notice shall be included with the proposal, and\\r\\nshall be presented to the members of the EFC before the proposal can be\\r\\nvoted on.\\r\\n</dd>\\r\\n<dd>\\r\\n9.12.3If a department fails to meet conditions 9.14.1 and 9.14.2, then\\r\\nthe whole of the amount becomes Surplus Funds and is subject to 9.12.\\r\\n</dd>\\r\\n<dd>\\r\\n9.12.4In the event that Forwarded Funds are not spent in the allocated\\r\\ntwo-year period, they shall become Unspent Funds.\\r\\n</dd>\\r\\n</dl>\\r\\n</dd>\\r\\n<dd>\\r\\n9.13 The procedure per 9.12 and its subsections shall also apply to\\r\\nproposals made for the Faculty allotment, by replacing \\u201cdepartment\\u201d by\\r\\n\\u201cFaculty\\u201d.\\r\\n</dd>\\r\\n<dd>\\r\\n9.14 Unspent Funds as defined by 9.11.3 shall be returned to the main\\r\\naccount in the year following the deadline to purchase the items.\\r\\n</dd>\\r\\n<dd>\\r\\n9.15 Misevaluated Funds as defined by 9.11.4 shall be awarded to the\\r\\ndepartment from which the funds arise in the year following the\\r\\nmisevaluation.\\r\\n</dd>\\r\\n<dd>\\r\\n9.16 In the event that the cost of an approved purchase increases by ten\\r\\npercent (10%) or less, the purchase may be made with no additional\\r\\napproval. Should the increase exceed ten percent (10%), an online\\r\\napproval process shall be completed as per 8.8.\\r\\n</dd>\\r\\n</dl>\\r\\n<h2 id=\\\"article_10_identification_stickers\\\">Article 10: Identification\\r\\nStickers</h2>\\r\\n<dl>\\r\\n<dt></dt>\\r\\n<dd>\\r\\n10.1 Identification stickers shall be acquired with the money reserved\\r\\nfor that purpose as per 9.4.1. The wording of the text appearing on the\\r\\nstickers plaques shall be to the effect of: \\u201cA gift from the Engineering\\r\\nUndergraduate Equipment Fund.\\u201d\\r\\n</dd>\\r\\n<dd>\\r\\n10.2 The departmental Vice Presidents Academic shall attach these\\r\\nstickers to acquisitions from the previous year(s) in a reasonably\\r\\nprominent way (i.e. in clear view of the user), if it is possible to\\r\\nphysically do so without damaging the equipment.\\r\\n</dd>\\r\\n<dd>\\r\\n10.3 Whenever necessary, other appropriate means of identification shall\\r\\nbe used in lieu of stickers in the case of 10.2 or in the case of\\r\\nintangible equipment (e.g. a message could be displayed for software\\r\\nitems).\\r\\n</dd>\\r\\n</dl>\\r\\n<h2 id=\\\"article_11_cyclical_review_of_the_equipment_fund_fees\\\">Article\\r\\n11: Cyclical Review of the Equipment Fund Fees</h2>\\r\\n<dl>\\r\\n<dt></dt>\\r\\n<dd>\\r\\n11.1 The existence of the Equipment Fund fees shall be put to referendum\\r\\nonce every four (4) years.\\r\\n</dd>\\r\\n<dd>\\r\\n11.2 Every fourth year, and immediately following the presentation of\\r\\nthe annual report per 6.1.10, the Vice President Academic of the EUS\\r\\nshall present a referendum motion to the EUS Council in accordance with\\r\\n11.1.\\r\\n</dd>\\r\\n</dl>\\r\\n<h2 id=\\\"article_12_termination_of_the_equipment_fund\\\">Article 12:\\r\\nTermination of the Equipment Fund</h2>\\r\\n<dl>\\r\\n<dt></dt>\\r\\n<dd>\\r\\n12.1 If the cyclical review referendum of 11.1 is defeated, or if any\\r\\nspontaneous general referendum to the effect of terminating the\\r\\nEquipment Fund fees is passed, then the following shall apply:\\r\\n<dl>\\r\\n<dt></dt>\\r\\n<dd>\\r\\n12.1.1 The EFC shall be rendered obsolete and dismissed.\\r\\n</dd>\\r\\n<dd>\\r\\n12.1.2 Any proposals that were approved by the EFC prior to the\\r\\ndismissal of the Equipment Fund fees shall be honoured.\\r\\n</dd>\\r\\n<dd>\\r\\n12.1.3 Any outstanding fees that were assessed prior to the dismissal of\\r\\nthe Equipment Fund fees shall be deposited into the main account of the\\r\\nEquipment Fund.\\r\\n</dd>\\r\\n<dd>\\r\\n12.1.4 Notwithstanding 9.2.1 and 9.2.2, the clause per 9.2.4 shall\\r\\nremain in full effect.\\r\\n</dd>\\r\\n<dd>\\r\\n12.1.5 Notwithstanding, 9.10, 9.11, 9.12 and its subsections, any\\r\\nsurplus or forwarded monies shall be returned to the main account of the\\r\\nEquipment Fund.\\r\\n</dd>\\r\\n<dd>\\r\\n12.1.6 The administration of the Equipment Fund shall be transferred to\\r\\nthe trust of the Board of Governors.\\r\\n</dd>\\r\\n<dd>\\r\\n12.1.7 The Board of Governors shall administer the Equipment Fund in\\r\\nagreement with 2.1.\\r\\n</dd>\\r\\n</dl>\\r\\n</dd>\\r\\n<dd>\\r\\n12.2 A general referendum must be passed to reinstate the Equipment Fund\\r\\nfees in the case that the Equipment Fund fees had previously been\\r\\nsuspended as per 12.1.\\r\\n</dd>\\r\\n<dd>\\r\\n12.3 In the case of a passing referendum as per 12.2, then:\\r\\n<dl>\\r\\n<dt></dt>\\r\\n<dd>\\r\\n12.3.1 The trusteeship defined in 12.1.6 shall be rendered obsolete and\\r\\nterminated.\\r\\n</dd>\\r\\n<dd>\\r\\n12.3.2The EFC shall be reinstated.\\r\\n</dd>\\r\\n<dd>\\r\\n12.3.3Any proposals that were ratified by the Board of Governors prior\\r\\nto the reinstatement of the Equipment Fund fees shall be honoured.\\r\\n</dd>\\r\\n</dl>\\r\\n</dd>\\r\\n</dl>\\r\\n<h2 id=\\\"article_13_superseding_clause\\\">Article 13: Superseding\\r\\nClause</h2>\\r\\n<dl>\\r\\n<dt></dt>\\r\\n<dd>\\r\\n13.1 This document completely supersedes any anterior versions of the\\r\\nEquipment Fund Committee Bylaws.\\r\\n</dd>\\r\\n</dl>\\r\\n<h2 id=\\\"article_14_amendments\\\">Article 14: Amendments</h2>\\r\\n<dl>\\r\\n<dt></dt>\\r\\n<dd>\\r\\n14.1 Amendments to these Bylaws must be approved by a simple majority\\r\\nvote of the Board of Governors of the EUS.\\r\\n</dd>\\r\\n<dd>\\r\\n14.2 Amendments to these Bylaws must additionally be ratified by a\\r\\ngeneral referendum.\\r\\n</dd>\\r\\n</dl>\\r\\n<h2 id=\\\"article_15_interpretation\\\">Article 15: Interpretation</h2>\\r\\n<dl>\\r\\n<dt></dt>\\r\\n<dd>\\r\\n15.1 In the case of a conflict between these Bylaws and the following\\r\\ndocuments, the following documents prevail in the order they are listed\\r\\nin:\\r\\n<dl>\\r\\n<dt></dt>\\r\\n<dd>\\r\\n15.1.1 The Quebec Companies Act;\\r\\n</dd>\\r\\n<dd>\\r\\n15.1.2 The EUS Letters Patent;\\r\\n</dd>\\r\\n<dd>\\r\\n15.1.3 The EUS Constitution. Appendix I: Equipment Fund Financial\\r\\nFlowchart\\r\\n</dd>\\r\\n</dl>\\r\\n</dd>\\r\\n</dl>\\r\\n<h2 id=\\\"appendix_i_equipment_fund_financial_flowchart\\\">Appendix I:\\r\\nEquipment Fund Financial Flowchart</h2>\\r\\n<figure>\\r\\n<embed alt=\\\"efc_guide.PNG\\\" embedtype=\\\"image\\\" format=\\\"fullwidth\\\" id=\\\"394\\\"/>\\r\\n<figcaption>efc_guide.PNG</figcaption>\\r\\n</figure>\\r\\n<p><a href=\\\"\\ntitle=\\\"</a></p>\"}]",

+ "side_image": 426,

+ "edit_summary": "Auto-fix: restore MediaWiki images/documents (broken refs only; existing media kept)",

+ "live_revision": 1123,

+ "latest_revision": 1123,

+ "last_published_at": "2026-07-30T18:40:30.029Z",

+ "latest_revision_created_at": "2026-07-30T18:40:29.958Z"