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- "body": "[{\"id\": \"45a83bc9-3f39-4426-94a4-bb0a832a3bbc\", \"type\": \"paragraph\", \"value\": \"<p>The main sources of revenues come from student fees, event tickets,\\r\\nor <a href=\\\"sponsorship\\\" class=\\\"wikilink\\\"\\r\\ntitle=\\\"sponsorship\\\">sponsorship</a>. Many revenues will be deposited in\\r\\nyour account without you ever seeing them, such as student fees (for <a\\r\\nhref=\\\"departments\\\" class=\\\"wikilink\\\"\\r\\ntitle=\\\"departments\\\">departments</a>), <a href=\\\"MESC\\\" class=\\\"wikilink\\\"\\r\\ntitle=\\\"MESC\\\">MESC</a> funding, and any other revenue that is mailed\\r\\ndirectly to the EUS. We will try to inform you when something has been\\r\\nreceived, but you should make sure you check your <a href=\\\"accounts\\\"\\r\\nclass=\\\"wikilink\\\" title=\\\"accounts\\\">accounts</a> every now and then to\\r\\nfind out about these, or ask the <a href=\\\"VP_Finance\\\" class=\\\"wikilink\\\"\\r\\ntitle=\\\"VP Finance\\\">VP Finance</a> about specific payments.<br />\\r\\nIn addition to these deposits that come in automatically, there are many\\r\\nthat you will need to deposit yourself. These consist of cash or cheques\\r\\nthat you collect personally for events, fundraisers, and other\\r\\ninitiatives that you coordinate.</p>\\r\\n<h2 id=\\\"deposit_slips\\\">Deposit slips</h2>\\r\\n<p><embed alt=\\\"cheque_diagram.jpg\\\" embedtype=\\\"image\\\" format=\\\"fullwidth\\\" id=\\\"224\\\"/> NOTE: Due to limited campus access measures\\r\\nbecause of the pandemic, please email the VP Finance to arrange a\\r\\ndeposit.</p>\\r\\n<p>In the <a href=\\\"EUS_Office\\\" class=\\\"wikilink\\\" title=\\\"EUS Office\\\">EUS\\r\\nOffice</a>, there are deposit slips located in the rack on the right as\\r\\nyou enter (see photo to the right). A few of the fields on the deposit\\r\\nslip are a little unclear. You should make sure that you include your\\r\\nname, the name and number of the account you are depositing to, the\\r\\ndate, and a few words to describe what the deposit is for. The\\r\\ndescription is important, because our bookkeeper will use it to\\r\\ndetermine whether taxes should be remitted, which affects your revenue\\r\\nflow. The image below shows a properly filled out deposit slip.</p>\\r\\n<center>\\r\\n<div style=\\\"margin-right:40px;\\\">\\r\\n<figure>\\r\\n<embed alt=\\\"emptydeposit.png\\\" embedtype=\\\"image\\\" format=\\\"fullwidth\\\" id=\\\"401\\\"/>\\r\\n<figcaption>emptydeposit.png</figcaption>\\r\\n</figure>\\r\\n</div>\\r\\n<div style=\\\"margin-left:40px;\\\">\\r\\n<figure>\\r\\n<embed alt=\\\"depositfilled.jpg\\\" embedtype=\\\"image\\\" format=\\\"fullwidth\\\" id=\\\"277\\\"/>\\r\\n<figcaption>depositfilled.jpg</figcaption>\\r\\n</figure>\\r\\n</div>\\r\\n</center>\\r\\n<p>Acceptable deposits include cash, coins, and cheques. When depositing\\r\\na cheque, you must attach the cheque stub to the top white copy. If\\r\\nthere is no stub, then you must make a copy of the cheque and attach it.\\r\\nPlease ensure that coins are submitted by the roll when there are\\r\\nsufficient coins to make a roll. There are spare rolls in the EUS Office\\r\\n\\u2013 ask <a href=\\\"Dianne\\\" class=\\\"wikilink\\\" title=\\\"Dianne\\\">Dianne</a> during\\r\\nbusiness hours. Deposits should be made only in Canadian currency. With\\r\\nthe exception of US coins, do not accept foreign currency, unless you\\r\\nwant to try to sell it.</p>\\r\\n<h2 id=\\\"submitting_the_deposit\\\">Submitting the Deposit</h2>\\r\\n<p><embed alt=\\\"Chequedeposit.png\\\" embedtype=\\\"image\\\" format=\\\"fullwidth\\\" id=\\\"225\\\"/><embed alt=\\\"Safe.png\\\" embedtype=\\\"image\\\" format=\\\"fullwidth\\\" id=\\\"759\\\"/></p>\\r\\n<ul>\\r\\n<li>When you have filled out the deposit slip, detach the pink slip\\r\\n(it\\u2019s a carbon copy). <strong>This is your receipt</strong>, which you\\r\\nshould keep in your records. <strong>DO NOT</strong> detach the white\\r\\nslip on top.<br />\\r\\n</li>\\r\\n<li>When depositing a cheque, you must attach the cheque stub to the top\\r\\nwhite copy. If there is no stub, then you must make a copy of the cheque\\r\\nand attach it.<br />\\r\\n</li>\\r\\n<li>Make sure coins are submitted by the roll when they are in\\r\\nsufficient numbers <em>(found in EUS Office, ask the <a\\r\\nhref=\\\"Administrative_Manager\\\" class=\\\"wikilink\\\"\\r\\ntitle=\\\"Administrative Manager\\\">Administrative Manager</a>)</em></li>\\r\\n</ul>\\r\\n<p>Next, seal the deposit envelope, and put it in the drop safe. The\\r\\ndrop safe is located in the closet as you enter the <a href=\\\"EUS_Office\\\"\\r\\nclass=\\\"wikilink\\\" title=\\\"EUS Office\\\">EUS Office</a> on the right. Place\\r\\nthe envelope in the safe, turn the wheel, and <strong><em>make sure that\\r\\nit dropped through</em></strong>. Your deposit will be processed within\\r\\ntwo weeks of you submitting it, and it should be in your <a\\r\\nhref=\\\"accounts\\\" class=\\\"wikilink\\\" title=\\\"accounts\\\">accounts</a> between\\r\\ntwo and four weeks after being processed.</p>\\r\\n<h2 id=\\\"safe_practices\\\">Safe Practices</h2>\\r\\n<p>When collecting money for an event, you should make frequent\\r\\ndeposits, rather than holding onto large amounts of cash at a time.</p>\\r\\n<dl>\\r\\n<dt></dt>\\r\\n<dd>\\r\\n<em>For example, if you expect $5000 in ticket sales to an event, you\\r\\nmight make deposits every $1000 or so, or even every few hundred. It\\u2019s\\r\\nnot always safe to be sitting around with thousands of dollars in cash\\r\\nin front of you when you are tabling.</em>\\r\\n</dd>\\r\\n</dl>\\r\\n<p>Cash that you hold onto is not secure or insured, but by depositing\\r\\nit you can be more assured of its safety. The EUS <strong>HAS</strong>\\r\\nbeen robbed in the past. If you keep money in a departmental <a\\r\\nhref=\\\"lounge\\\" class=\\\"wikilink\\\" title=\\\"lounge\\\">lounge</a> or a locker or\\r\\nsomething for temporary storage, you are putting your group and the EUS\\r\\nat risk.<br />\\r\\nIf you do not make a deposit, you can keep your cash box stored in the\\r\\n<a href=\\\"VP_Finance\\\" class=\\\"wikilink\\\" title=\\\"VP Finance\\\">VP Finance</a>\\r\\nOffice where it will be (relatively) safe.</p>\\r\\n<h2 id=\\\"credit\\\">Credit</h2>\\r\\n<p>With the card reader at the General Store, your group can now accept\\r\\ncredit and debit card payments when you are tabling for your event.\\r\\nEmail <a\\r\\nhref=\\\"mailto:generalstore@mcgilleus.ca\\\">generalstore@mcgilleus.ca</a>\\r\\nbeforehand if you want to accept credit and debit card payments.\\r\\nHowever, we do not accept online payments. Do not ask for the EUS bank\\r\\naccount information.<br />\\r\\n</p>\\r\\n<center>\\r\\n<p></p>\\r\\n</center>\\r\\n<h2 id=\\\"cheques\\\">Cheques</h2>\\r\\n<p>There may be situations where a cheque will be written to your group,\\r\\nbut the cheque will be mailed to the EUS. This is often the case for\\r\\nMcGill funding sources, like <a href=\\\"MESC\\\" class=\\\"wikilink\\\"\\r\\ntitle=\\\"MESC\\\">MESC</a> funding or funding from departments. This is\\r\\nperfectly fine. However, it is very important that you inform the EUS <a\\r\\nhref=\\\"VP_Finance\\\" class=\\\"wikilink\\\" title=\\\"VP Finance\\\">VP Finance</a> and\\r\\n<a href=\\\"Administrative_Manager\\\" class=\\\"wikilink\\\"\\r\\ntitle=\\\"Administrative Manager\\\">Administrative Manager</a> that a cheque\\r\\nis coming, and for how much. If you do not, the <a\\r\\nhref=\\\"Administrative_Manager\\\" class=\\\"wikilink\\\"\\r\\ntitle=\\\"Administrative Manager\\\">Administrative Manager</a> will not know\\r\\nwhich account it is for and will deposit the money to the EUS general\\r\\naccount.</p>\\r\\n<dl>\\r\\n<dt></dt>\\r\\n<dd>\\r\\n<strong>You must tell your funding source to add \\u2105 or ATTN: *your group\\r\\nname*</strong>\\r\\n</dd>\\r\\n<dd>\\r\\n<em>i.e A cheque for ChESS will be addressed to: The Engineering\\r\\nUndergraduate Society of McGill University \\u2105 ChESS.</em>\\r\\n</dd>\\r\\n</dl>\\r\\n<h2 id=\\\"issuing_invoices\\\">Issuing Invoices</h2>\\r\\n<p>Sometimes, you may find it necessary to issue an invoice to a company\\r\\nor other organization in order for them to send you a cheque. For\\r\\nexample, a departmental society may find it necessary to prepare an\\r\\ninvoice for a sponsor. This invoice should include:</p>\\r\\n<ul>\\r\\n<li>Company Name</li>\\r\\n<li>Company Address</li>\\r\\n<li>Description or Reason for the invoice</li>\\r\\n<li>Amount of the invoice</li>\\r\\n</ul>\\r\\n<p><a\\r\\nhref=\\\"https://drive.google.com/drive/folders/1LvsG_-Qld0jjqChKorSS-5Swbo_oDKU-\\\">Here\\r\\nis a template</a></p>\\r\\n<p>If you need any assistance or a template, contact the <a\\r\\nhref=\\\"Finance_Director\\\" class=\\\"wikilink\\\"\\r\\ntitle=\\\"Finance Director\\\">Finance Director</a> or the <a\\r\\nhref=\\\"VP_Finance\\\" class=\\\"wikilink\\\" title=\\\"VP Finance\\\">VP\\r\\nFinance</a>.</p>\\r\\n<p><a href=\\\"Invoicing\\\" class=\\\"wikilink\\\"\\r\\ntitle=\\\"Invoicing\\\">Invoicing</a></p>\\r\\n\"}]",

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- "last_published_at": "2025-11-23T07:24:03.033Z",

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