Revision by System

- "body": "[{\"id\": \"b68fb1bd-faa6-4b93-b12e-186f5aaa94e6\", \"type\": \"paragraph\", \"value\": \"<h2 id=\\\"article_1_definitions_and_purpose\\\">Article 1: Definitions and\\r\\nPurpose</h2>\\r\\n<dl>\\r\\n<dt></dt>\\r\\n<dd>\\r\\n1.1 The Engineering Undergraduate Society of McGill University\\r\\n(hereafter \\u201cEUS\\u201d) is the registered name of the not-for-profit\\r\\ncorporation representing the engineering and architecture undergraduate\\r\\nstudents at McGill University.\\r\\n</dd>\\r\\n<dd>\\r\\n1.2 The Board of Governors of the EUS (\\u201cBoard of Governors\\u201d) is the\\r\\nadministrative board of the Engineering Undergraduate Society of McGill\\r\\nUniversity which is composed of Administrators as defined by the EUS\\r\\nConstitution.\\r\\n</dd>\\r\\n<dd>\\r\\n1.3 The EUS shall recognise all Departmental Societies, Clubs, and\\r\\nDesign Teams set forth in the relevant articles of the EUS Constitution\\r\\nas EUS Groups.\\r\\n</dd>\\r\\n<dd>\\r\\n1.4 The Engineering Undergraduate Support Fund (\\u201cSupport Fund\\u201d or\\r\\n\\u201cEUSF\\u201d) is an emergency fund composed of fees paid by engineering\\r\\nundergraduate students, whose purpose is to provide those students with\\r\\nadditional human resources to those normally supplied by the University,\\r\\nincluding: teaching assistant hours, lab technician hours, and funding\\r\\nfor staff from the McGill Engineering Student Centre (\\u201cMESC\\u201d) and\\r\\ndepartmental offices.\\r\\n</dd>\\r\\n<dd>\\r\\n1.5 The Support Fund Committee (\\u201cSFC\\u201d) is an EUS committee which\\r\\nnormally administers the Support Fund.\\r\\n</dd>\\r\\n<dd>\\r\\n1.6 These bylaws govern both the Engineering Undergraduate Support Fund\\r\\nand the Support Fund Committee.\\r\\n</dd>\\r\\n</dl>\\r\\n<h2 id=\\\"article_2_function_of_the_support_fund_committee\\\">Article 2:\\r\\nFunction of the Support Fund Committee</h2>\\r\\n<dl>\\r\\n<dt></dt>\\r\\n<dd>\\r\\n2.1 The Support Fund Committee shall coordinate the expenditure of the\\r\\nEngineering Undergraduate Support Fund monies in such a manner that it\\r\\nmost benefits the Engineering Undergraduate Society\\u2019s members in their\\r\\nacademic environment and professional development.\\r\\n</dd>\\r\\n<dd>\\r\\n2.2 The Support Fund Committee shall determine a list of proposals for\\r\\nsupport acquisition in the manner outlined in article 8.\\r\\n</dd>\\r\\n</dl>\\r\\n<h2 id=\\\"article_3_timeline_of_the_support_fund\\\">Article 3: Timeline of\\r\\nthe Support Fund</h2>\\r\\n<dl>\\r\\n<dt></dt>\\r\\n<dd>\\r\\n3.1 The Support Fund\\u2019s deadlines shall be as follows:\\r\\n<dl>\\r\\n<dt></dt>\\r\\n<dd>\\r\\n3.1.1 The opening of the application period by the Vice President\\r\\nAcademic of the EUS shall occur twice, once in the Fall semester and\\r\\nonce in the Winter semester.\\r\\n<dl>\\r\\n<dt></dt>\\r\\n<dd>\\r\\n3.1.1.1 Opening the application period shall consist of the Vice\\r\\nPresident Academic of the EUS releasing the Support Fund application\\r\\nform as well as the predicted departmental and Faculty allotments as per\\r\\n10.4.\\r\\n</dd>\\r\\n</dl>\\r\\n</dd>\\r\\n<dd>\\r\\n3.1.2 The deadlines for the opening of the application period shall be\\r\\nthe third Monday in the month of October for the Fall allocation, and\\r\\nthe first Monday in the month of March for the Winter allocation.\\r\\n</dd>\\r\\n<dd>\\r\\n3.1.3 The deadlines for the submission of applications shall be the\\r\\nsecond Monday in the month of November for the Fall allocation, and the\\r\\nfourth Monday in the month of March for the Winter allocation.\\r\\n</dd>\\r\\n<dd>\\r\\n3.1.4 The latest possible date for the SFC to meet and vote on proposals\\r\\nsubmitted in the Fall shall be the first Monday in the month of\\r\\nDecember, and the third Monday in the month of April for proposals\\r\\nsubmitted in the Winter.\\r\\n</dd>\\r\\n<dd>\\r\\n3.1.5 Monies allotted in the Fall semester must be spent in the\\r\\nfollowing Winter semester.\\r\\n</dd>\\r\\n<dd>\\r\\n3.1.6 Monies allotted in the Winter semester must be spent in the\\r\\nfollowing Summer or Fall semester(s).\\r\\n</dd>\\r\\n</dl>\\r\\n</dd>\\r\\n</dl>\\r\\n<h2 id=\\\"article_4_duties_of_departmental_societies\\\">Article 4: Duties of\\r\\nDepartmental Societies</h2>\\r\\n<dl>\\r\\n<dt></dt>\\r\\n<dd>\\r\\n4.1 Departmental Vice Presidents Academic shall:\\r\\n<dl>\\r\\n<dt></dt>\\r\\n<dd>\\r\\n4.1.1 Meet with the Chairperson of their department, or their appointed\\r\\nrepresentative, to review proposals.\\r\\n</dd>\\r\\n<dd>\\r\\n4.1.2 Complete a preliminary budget to be signed by themselves and the\\r\\nChairperson following their meeting as per 4.1.1.\\r\\n</dd>\\r\\n<dd>\\r\\n4.1.3 Submit their department\\u2019s applications and preliminary budget to\\r\\nthe Vice President Academic of the EUS for review.\\r\\n</dd>\\r\\n<dd>\\r\\n4.1.4 Provide their council with a list of the department\\u2019s expenditures\\r\\nin the prior year as they pertain to the EUSF.\\r\\n</dd>\\r\\n<dd>\\r\\n4.1.5 Amend the proposed budget as per 4.1.2 to reflect the results of\\r\\ntheir council\\u2019s vote on the proposals.\\r\\n</dd>\\r\\n<dd>\\r\\n4.1.6 Send the finalized budget to the Vice President Academic of the\\r\\nEUS directly following the application submission deadline(s) as per\\r\\n3.1.2.\\r\\n</dd>\\r\\n</dl>\\r\\n</dd>\\r\\n<dd>\\r\\n4.2 Departmental Presidents shall:\\r\\n<dl>\\r\\n<dt></dt>\\r\\n<dd>\\r\\n4.2.1 Organize a vote by their councils on the proposals.\\r\\n</dd>\\r\\n<dd>\\r\\n4.2.2 Sign the finalized proposal budget.\\r\\n</dd>\\r\\n<dd>\\r\\n4.2.3 Complete the duties outlined in 4.1 in the absence of the\\r\\ndepartmental Vice President Academic.\\r\\n</dd>\\r\\n</dl>\\r\\n</dd>\\r\\n<dd>\\r\\n4.3 Departmental councils shall review and vote on the proposals\\r\\nsuggested by the departmental Vice President Academic.\\r\\n<dl>\\r\\n<dt></dt>\\r\\n<dd>\\r\\n4.3.1 A two-thirds (2/3) majority shall be necessary for proposals to\\r\\nproceed to the EFC.\\r\\n</dd>\\r\\n</dl>\\r\\n</dd>\\r\\n</dl>\\r\\n<h2 id=\\\"article_5_membership_of_the_committee\\\">Article 5: Membership of\\r\\nthe Committee</h2>\\r\\n<dl>\\r\\n<dt></dt>\\r\\n<dd>\\r\\n5.1 The eight (8) departments recognized by the EFC are:\\r\\n<dl>\\r\\n<dt></dt>\\r\\n<dd>\\r\\n5.1.1 Bioengineering;\\r\\n</dd>\\r\\n<dd>\\r\\n5.1.2 Chemical Engineering;\\r\\n</dd>\\r\\n<dd>\\r\\n5.1.3 Civil Engineering;\\r\\n</dd>\\r\\n<dd>\\r\\n5.1.4 Electrical and Computer and Software Engineering;\\r\\n</dd>\\r\\n<dd>\\r\\n5.1.5 Mechanical Engineering;\\r\\n</dd>\\r\\n<dd>\\r\\n5.1.6 Mining Engineering;\\r\\n</dd>\\r\\n<dd>\\r\\n5.1.7 Materials Engineering;\\r\\n</dd>\\r\\n<dd>\\r\\n5.1.8 School of Architecture.\\r\\n</dd>\\r\\n</dl>\\r\\n</dd>\\r\\n<dd>\\r\\n5.2 The SFC shall be composed of ten (10) voting members as follows:\\r\\n<dl>\\r\\n<dt></dt>\\r\\n<dd>\\r\\n5.2.1 The Vice President Academic of the EUS, who shall chair the EFC\\r\\n(\\u201cChair\\u201d);\\r\\n</dd>\\r\\n<dd>\\r\\n5.2.2 The President of the EUS;\\r\\n</dd>\\r\\n<dd>\\r\\n5.2.3 The Dean of the Faculty of Engineering (\\u201cDean\\u201d);\\r\\n</dd>\\r\\n<dd>\\r\\n5.2.4 Five (5) members of the EUS Board of Governors;\\r\\n</dd>\\r\\n<dd>\\r\\n5.2.5 Two (2) members-at-large appointed by the EUS Council.\\r\\n<dl>\\r\\n<dt></dt>\\r\\n<dd>\\r\\n5.2.5.1 The two selected members should be from different departments.\\r\\n</dd>\\r\\n</dl>\\r\\n</dd>\\r\\n</dl>\\r\\n</dd>\\r\\n</dl>\\r\\n<h2 id=\\\"article_6_duties_of_the_committee\\\">Article 6: Duties of the\\r\\nCommittee</h2>\\r\\n<dl>\\r\\n<dt></dt>\\r\\n<dd>\\r\\n6.1 The Vice President Academic of the EUS shall:\\r\\n<dl>\\r\\n<dt></dt>\\r\\n<dd>\\r\\n6.1.1 Propose motions to the EUS Council and Board of Governors seeking\\r\\ncommittee members.\\r\\n</dd>\\r\\n<dd>\\r\\n6.1.2 Chair the SFC meetings.\\r\\n</dd>\\r\\n<dd>\\r\\n6.1.3 Set and distribute the agenda for the SFC meetings, and inform all\\r\\nmembers as to the dates and times for these meetings at least five (5)\\r\\nschool days in advance.\\r\\n</dd>\\r\\n<dd>\\r\\n6.1.4 Coordinate all actions taken between meetings, and, when relevant,\\r\\nkeep all members informed as to these actions.\\r\\n</dd>\\r\\n<dd>\\r\\n6.1.5 Advise and instruct all members to ensure that they are able to\\r\\nperform their duties, and enable the SFC to be as effective as possible.\\r\\n</dd>\\r\\n<dd>\\r\\n6.1.6 Oversee the financial management of the Support Fund Accounts.\\r\\n</dd>\\r\\n<dd>\\r\\n6.1.7 Verify the requisitions made as a result of approved EFC\\r\\nproposals.\\r\\n</dd>\\r\\n<dd>\\r\\n6.1.8 Following the SFC meeting, the Vice President Academic of the EUS\\r\\nshall communicate the approved proposals and finalized EFC budget to the\\r\\nFaculty financial services team.\\r\\n</dd>\\r\\n<dd>\\r\\n6.1.9 Verify that the previous term\\u2019s approved proposals have been\\r\\nfulfilled .\\r\\n</dd>\\r\\n<dd>\\r\\n6.1.10 Take action in the event that the funds allocated in any previous\\r\\nyear are not used for its intended purpose.\\r\\n</dd>\\r\\n<dd>\\r\\n6.1.11 Present to the first regular EUS Council meeting of each November\\r\\na description of the previous year\\u2019s expenditures in the Support Fund\\r\\naccounts.\\r\\n</dd>\\r\\n</dl>\\r\\n</dd>\\r\\n<dd>\\r\\n6.2 The President of the EUS shall:\\r\\n<dl>\\r\\n<dt></dt>\\r\\n<dd>\\r\\n6.2.1 Take minutes of the SFC meetings.\\r\\n</dd>\\r\\n</dl>\\r\\n</dd>\\r\\n<dd>\\r\\n6.3 The members of the SFC shall:\\r\\n<dl>\\r\\n<dt></dt>\\r\\n<dd>\\r\\n6.3.1 Review all submitted proposals prior to the SFC meeting.\\r\\n</dd>\\r\\n</dl>\\r\\n</dd>\\r\\n</dl>\\r\\n<h2 id=\\\"article_7_replacement_of_members\\\">Article 7: Replacement of\\r\\nMembers</h2>\\r\\n<dl>\\r\\n<dt></dt>\\r\\n<dd>\\r\\n7.1 If for any reason a member cannot continue their term, they shall be\\r\\nreplaced as follows:\\r\\n<dl>\\r\\n<dt></dt>\\r\\n<dd>\\r\\n7.1.1 The Dean shall appoint a replacement faculty representative.\\r\\n</dd>\\r\\n<dd>\\r\\n7.1.2 The EUS Executive Committee shall appoint one of its members as a\\r\\nreplacement for the Vice President Academic of the EUS.\\r\\n</dd>\\r\\n<dd>\\r\\n7.1.3 The EUS Executive Committee shall appoint one of its members as\\r\\nreplacement for the President of the EUS.\\r\\n</dd>\\r\\n<dd>\\r\\n7.1.4 The Board of Governors shall appoint one of its members as a\\r\\nreplacement for a Member-at-Large of the Board of Governors.\\r\\n</dd>\\r\\n<dd>\\r\\n7.1.5 The Vice President Academic of the EUS shall appoint a replacement\\r\\nfor a member-at-large.\\r\\n</dd>\\r\\n</dl>\\r\\n</dd>\\r\\n</dl>\\r\\n<h2 id=\\\"article_8_voting_procedure\\\">Article 8: Voting Procedure</h2>\\r\\n<dl>\\r\\n<dt></dt>\\r\\n<dd>\\r\\n8.1 Each member as defined by 5.2 shall have one vote on the SFC.\\r\\n</dd>\\r\\n<dd>\\r\\n8.2 Quorum shall consist of eight (8) members of the SFC, provided the\\r\\nDean, or their replacement as per 7.1.1, and the Vice President Academic\\r\\nof the EUS, or their replacement as per 7.1.2, are in attendance.\\r\\n</dd>\\r\\n<dd>\\r\\n8.3 Proposals from a department may only be voted on if that\\r\\ndepartment\\u2019s chairperson and departmental Vice President Academic, or\\r\\ntheir respective representative(s), are present.\\r\\n</dd>\\r\\n<dd>\\r\\n8.4 Proposals from MESC may only be voted on if a representative from\\r\\nMESC (\\u201cMESC Representative\\u201d) is present.\\r\\n</dd>\\r\\n<dd>\\r\\n8.5 A two-thirds (2/3) majority is required for a departmental proposal\\r\\nto pass, otherwise the proposal is rejected for the current year.\\r\\n</dd>\\r\\n<dd>\\r\\n8.6 A two-thirds (2/3) majority plus the Dean is required for a MESC\\r\\nproposal to pass, otherwise the proposal is rejected for the current\\r\\nyear.\\r\\n</dd>\\r\\n<dd>\\r\\n8.7 Proposals dismissed in 8.4 and 8.5 may be submitted again, with or\\r\\nwithout modifications, in subsequent years.\\r\\n</dd>\\r\\n<dd>\\r\\n8.8 An online approval process may be initiated at the discretion of the\\r\\nVice President Academic of the EUS. It shall operate as follows:\\r\\n<dl>\\r\\n<dt></dt>\\r\\n<dd>\\r\\n8.8.1 An email shall be sent to the committee members by the Vice\\r\\nPresident Academic of the EUS detailing the circumstances of the vote,\\r\\nand shall include the proposals being reviewed.\\r\\n</dd>\\r\\n<dd>\\r\\n8.8.2 A deadline shall be set and the vote shall be considered complete\\r\\nafter this period of time has elapsed.\\r\\n</dd>\\r\\n<dd>\\r\\n8.8.3 If quorum has not been reached, the deadline shall be extended\\r\\nuntil eight (8) members of the EFC have submitted their votes.\\r\\n</dd>\\r\\n<dd>\\r\\n8.8.4 All proposals under consideration through this online approval\\r\\nprocess are subject to the voting requirements per 8.2.\\r\\n</dd>\\r\\n</dl>\\r\\n</dd>\\r\\n</dl>\\r\\n<h2 id=\\\"article_9_reporting_procedure\\\">Article 9: Reporting\\r\\nProcedure</h2>\\r\\n<dl>\\r\\n<dt></dt>\\r\\n<dd>\\r\\n9.1 The department\\u2019s Vice President Academic shall present a report to\\r\\nthe SFC at the end of the semester, detailing how every departmental\\r\\nproposal was spent.\\r\\n<dl>\\r\\n<dt></dt>\\r\\n<dd>\\r\\n9.1.1 Professors whose courses have benefitted from EUSF Funding should\\r\\nobtain feedback from their students, through a course evaluation or some\\r\\nother anonymous polling method, which shall be shared with the\\r\\ndepartmental and EUS Vice Presidents Academic.\\r\\n</dd>\\r\\n</dl>\\r\\n</dd>\\r\\n<dd>\\r\\n9.2 The MESC Representative shall present a report to the SFC at the end\\r\\nof each semester detailing how every MESC proposal was spent, and a\\r\\nquality report with testimonials from students who benefited from\\r\\nservices received as a result of the Support Fund.\\r\\n</dd>\\r\\n</dl>\\r\\n<h2 id=\\\"article_10_support_fund_finances\\\">Article 10: Support Fund\\r\\nFinances</h2>\\r\\n<dl>\\r\\n<dt></dt>\\r\\n<dd>\\r\\n10.1 The Support Fund shall be composed of two (2) distinct accounts:\\r\\none account shall receive all monies collected from students and shall\\r\\nserve to make purchases (\\u201cmain account\\u201d), and another account shall\\r\\nreceive all other contributions to the Support Fund (\\u201ccontribution\\r\\naccount\\u201d).\\r\\n</dd>\\r\\n<dd>\\r\\n10.2 Support Fund fees and the collection of those fees shall be as\\r\\nfollows:\\r\\n<dl>\\r\\n<dt></dt>\\r\\n<dd>\\r\\n10.2.1 Every student registered in an Undergraduate Engineering program\\r\\nand taking nine (9) credits or more (\\u201cfull-time students\\u201d) shall\\r\\ncontribute thirty-five dollars ($35) per semester to the Engineering\\r\\nUndergraduate Support Fund.\\r\\n</dd>\\r\\n<dd>\\r\\n10.2.2 Every student registered in an Undergraduate Engineering program\\r\\nand taking less than nine (9) credits (\\u201cpart-time students\\u201d) shall\\r\\ncontribute per semester one half of the amount stipulated in 10.2.1 to\\r\\nthe Engineering Undergraduate Support Fund.\\r\\n</dd>\\r\\n<dd>\\r\\n10.2.3 The fees per 10.2.1 and 10.2.2. shall be collected by McGill\\r\\nUniversity as as a mandatory student fee, and deposited into the main\\r\\naccount of the Support Fund.\\r\\n</dd>\\r\\n<dd>\\r\\n10.2.4 Any contributions other than those per 10.2.1 and 10.2.2 shall be\\r\\ncollected by University Advancement and deposited in the contribution\\r\\naccount of the Support Fund.\\r\\n</dd>\\r\\n<dd>\\r\\n10.2.5 Transfers from the contribution account to the main account shall\\r\\nbe initiated by the Vice President Academic of the EUS whenever\\r\\nnecessary, provided that the transfer is ratified by the Board of\\r\\nGovernors.\\r\\n</dd>\\r\\n</dl>\\r\\n</dd>\\r\\n<dd>\\r\\n10.3 For a given year, the gross amount available for allocation (\\u201cgross\\r\\namount\\u201d) shall consist of the sum of the collected fees as per 10.2.1\\r\\nand 10.2.2, of the funds transferred from the contribution account, if\\r\\nany, and of the monies not spent in the previous year(s) that were\\r\\nreturned to the main account.\\r\\n<dl>\\r\\n<dt></dt>\\r\\n<dd>\\r\\n10.3.1 Monies in the main account that exceed the gross amount shall be\\r\\nconsidered excess funds.\\r\\n</dd>\\r\\n<dd>\\r\\n10.3.2 In the event that the total value of excess funds shall reach or\\r\\nexceed fifty thousand dollars ($50,000), they shall be allocated for\\r\\nSupport Fund proposals from the EUS, its groups, and other members of\\r\\nthe Faculty of Engineering.\\r\\n</dd>\\r\\n<dd>\\r\\n10.3.3 Proposals to the excess funds shall be managed by the Vice\\r\\nPresident Academic of the EUS and ratified by the Board of Governors.\\r\\n</dd>\\r\\n</dl>\\r\\n</dd>\\r\\n<dd>\\r\\n10.4 The gross amount per 10.3 shall be allotted in the following\\r\\nmanner:\\r\\n<dl>\\r\\n<dt></dt>\\r\\n<dd>\\r\\n10.4.1 Fifty percent (50%) shall be allotted only for MESC proposals\\r\\n(\\u201cMESC allotment\\u201d).\\r\\n</dd>\\r\\n<dd>\\r\\n10.4.2 Twenty percent (20%) shall be evenly divided between the\\r\\ndepartments defined in 5.1 (\\u201cbase departmental allotment\\u201d).\\r\\n</dd>\\r\\n<dd>\\r\\n10.4.3 The amount remaining after subtracting amounts allocated in\\r\\n10.4.1 and\\r\\n</dd>\\r\\n<dd>\\r\\n10.4.2 from the gross amount (\\u201cnet amount\\u201d) shall be split between\\r\\ndepartments based on an allocation ratio:\\r\\n<dl>\\r\\n<dt></dt>\\r\\n<dd>\\r\\n10.4.3.1 The allocation ratio for each department shall correspond to\\r\\nthe fraction of the total number of students in that department over the\\r\\ntotal number of students in the Faculty of Engineering.\\r\\n</dd>\\r\\n<dd>\\r\\n10.4.3.2 The total number of students shall be calculated as the sum of\\r\\npart-time students, divided by two, and all full-time students in a\\r\\ngiven department or the Faculty.\\r\\n</dd>\\r\\n<dd>\\r\\n10.4.3.3 The allocation ratio times the net amount shall be the\\r\\nproportional departmental allotment for each department.\\r\\n</dd>\\r\\n</dl>\\r\\n</dd>\\r\\n<dd>\\r\\n10.4.4 The total allotment for a department shall consist of the sum of\\r\\nthe base departmental allotment of 10.4.2, the variable allotment of\\r\\n10.4.3, and any surplus or misevaluated funds from the previous year.\\r\\n</dd>\\r\\n</dl>\\r\\n</dd>\\r\\n<dd>\\r\\n10.5 The MESC allotment shall be used for purchases which benefit\\r\\nstudents from all departments.\\r\\n</dd>\\r\\n<dd>\\r\\n10.6 The MESC allotment may not be used to pay for departmental\\r\\npurchases that have gone or will go over their allotted budget.\\r\\n</dd>\\r\\n<dd>\\r\\n10.7 If a department agrees to allocate money from its own accounts\\r\\ntoward a Support Fund proposal, then a letter covering the agreement and\\r\\nsigned by that department\\u2019s Chairperson must be presented to the SFC\\r\\nbefore a vote on that proposal can be initiated.\\r\\n</dd>\\r\\n<dd>\\r\\n10.8 If the Faculty of Engineering agrees to allocate money from its own\\r\\naccounts toward a MESC proposal, then a letter covering the agreement\\r\\nand signed by the Dean must be presented to the SFC, before a vote on\\r\\nthat proposal can be initiated.\\r\\n</dd>\\r\\n<dd>\\r\\n10.9 In the event that a partially funded purchase can no longer be\\r\\nbought due to budget cuts on the side of MESC or a department, the\\r\\nmonies set aside by the Support Fund shall be returned to the main\\r\\naccount in full.\\r\\n</dd>\\r\\n<dd>\\r\\n10.10 Definitions:\\r\\n<dl>\\r\\n<dt></dt>\\r\\n<dd>\\r\\n10.10.1 Surplus Funds are defined as the amount of money awarded to a\\r\\ndepartment for which no proposals are submitted.\\r\\n</dd>\\r\\n<dd>\\r\\n10.10.2 Unspent Funds are defined as funds that arise when approved\\r\\nproposals have not been completed by the deadline set in 3.1.4.\\r\\n</dd>\\r\\n<dd>\\r\\n10.10.3 Misevaluated Funds are defined as funds that arise when an item\\r\\ncosts less than the amount approved by the SFC.\\r\\n</dd>\\r\\n</dl>\\r\\n</dd>\\r\\n<dd>\\r\\n10.11 Surplus Funds less than or equal to ten percent (10%) shall be\\r\\nadded to the following term\\u2019s allotment for that department as\\r\\ncalculated in 10.4.4. Any of the surplus above ten percent (10%) shall\\r\\nbe returned to the following term\\u2019s main account as per 10.3.\\r\\n</dd>\\r\\n<dd>\\r\\n10.12 Unspent funds as defined by 10.11.3 shall be returned to the main\\r\\naccount in the term following the deadline to spend the allotted funds.\\r\\n</dd>\\r\\n<dd>\\r\\n10.13 Misevaluated funds as defined by 10.11.4 shall be awarded to the\\r\\ndepartment from which the funds arise in the term following the\\r\\nmisevaluation.\\r\\n</dd>\\r\\n<dd>\\r\\n10.14 In the event that the cost of an approved proposal increases by\\r\\nten percent (10%) or less, the purchase may be made with no additional\\r\\napproval. Should the increase exceed ten percent (10%), an online\\r\\napproval process shall be completed as per 8.8.\\r\\n</dd>\\r\\n</dl>\\r\\n<h2 id=\\\"article_11_identification_of_the_support_fund\\\">Article 11:\\r\\nIdentification of the Support Fund</h2>\\r\\n<dl>\\r\\n<dt></dt>\\r\\n<dd>\\r\\n11.1 In any course that has hired personnel as a result of the Support\\r\\nFund, an acknowledgement to the Support Fund should be presented on the\\r\\ncourse syllabus.\\r\\n</dd>\\r\\n<dd>\\r\\n11.2 Any EUS Group or member of the Faculty of Engineering having\\r\\nreceived financial support from EUSF that cannot be reflected on a\\r\\nsyllabus should make an announcement or otherwise acknowledge this\\r\\nsource of funding.\\r\\n</dd>\\r\\n</dl>\\r\\n<h2 id=\\\"article_12_termination_of_the_support_fund\\\">Article 12:\\r\\nTermination of the Support Fund</h2>\\r\\n<dl>\\r\\n<dt></dt>\\r\\n<dd>\\r\\n12.1 The Support Fund shall terminate after two (2) years.\\r\\n</dd>\\r\\n<dd>\\r\\n12.2 A general referendum must be passed to extend the Support Fund fees\\r\\npast the two (2) years of its planned existence.\\r\\n</dd>\\r\\n<dd>\\r\\n12.3 Following the termination of the Support Fund, whether by\\r\\nspontaneous referendum or by termination as per 12.1, then the following\\r\\nshall apply:\\r\\n<dl>\\r\\n<dt></dt>\\r\\n<dd>\\r\\n12.3.1 The SFC shall be rendered obsolete and dismissed.\\r\\n</dd>\\r\\n<dd>\\r\\n12.3.2 Any allocations that were approved by the SFC prior to the\\r\\ndismissal of the Support Fund fees shall be honoured.\\r\\n</dd>\\r\\n<dd>\\r\\n12.3.3 Any allocations from the excess funds that were approved by the\\r\\nBoard of Governors prior to the dismissal of the Support Fund fees shall\\r\\nbe honoured.\\r\\n</dd>\\r\\n<dd>\\r\\n12.3.4 Any outstanding fees that were assessed prior to the dismissal of\\r\\nthe Support Fund fees shall be deposited into the main account of the\\r\\nSupport Fund.\\r\\n</dd>\\r\\n<dd>\\r\\n12.3.5 Notwithstanding 10.2.1 and 10.2.2, the clause outlined in 10.2.4\\r\\nshall remain in full effect.\\r\\n</dd>\\r\\n<dd>\\r\\n12.3.6 Notwithstanding 10.6, 10.7, and 10.8 and its subsections, any\\r\\nsurplus shall be returned to the main account of the Support Fund.\\r\\n</dd>\\r\\n<dd>\\r\\n12.3.7 The administration of the Support Fund shall be transferred to\\r\\nthe trust of the Board of Governors.\\r\\n</dd>\\r\\n<dd>\\r\\n12.3.8 The Board of Governors shall administer the Support Fund in\\r\\nagreement with 2.1.\\r\\n</dd>\\r\\n</dl>\\r\\n</dd>\\r\\n<dd>\\r\\n12.4 A general referendum must be passed to reinstate the Support Fund\\r\\nfees in the case that the Support Fund fees had previously been\\r\\nsuspended, as per 12.2.\\r\\n</dd>\\r\\n<dd>\\r\\n12.5 In the case of a passing referendum as per 12.2, then:\\r\\n<dl>\\r\\n<dt></dt>\\r\\n<dd>\\r\\n12.5.1 The trusteeship defined in 12.3.7 shall be rendered obsolete and\\r\\nterminated.\\r\\n</dd>\\r\\n<dd>\\r\\n12.5.2 The SFC shall be reinstated.\\r\\n</dd>\\r\\n<dd>\\r\\n12.5.3 Any proposals that were ratified by the Board of Governors prior\\r\\nto the reinstatement of the Support Fund fees shall be honoured.\\r\\n</dd>\\r\\n</dl>\\r\\n</dd>\\r\\n</dl>\\r\\n<h2 id=\\\"article_13_superseding_clause\\\">Article 13: Superseding\\r\\nClause</h2>\\r\\n<dl>\\r\\n<dt></dt>\\r\\n<dd>\\r\\n13.1 This document completely supersedes any anterior versions of the\\r\\nSupport Fund Bylaws.\\r\\n</dd>\\r\\n</dl>\\r\\n<h2 id=\\\"article_14_amendments\\\">Article 14: Amendments</h2>\\r\\n<dl>\\r\\n<dt></dt>\\r\\n<dd>\\r\\n14.1 Amendments to these Bylaws must be approved by a simple majority\\r\\nvote of the Board of Governors of the EUS.\\r\\n</dd>\\r\\n<dd>\\r\\n14.2 Amendments to these Bylaws must additionally be ratified by a\\r\\ngeneral referendum.\\r\\n</dd>\\r\\n</dl>\\r\\n<h2 id=\\\"article_15_interpretation\\\">Article 15: Interpretation</h2>\\r\\n<dl>\\r\\n<dt></dt>\\r\\n<dd>\\r\\n15.1 In the case of a conflict between these Bylaws and the following\\r\\ndocuments, the following documents prevail in the order they are listed\\r\\nin:\\r\\n<dl>\\r\\n<dt></dt>\\r\\n<dd>\\r\\n15.1.1 The Quebec Companies Act;\\r\\n</dd>\\r\\n<dd>\\r\\n15.1.2 The EUS Letters Patent;\\r\\n</dd>\\r\\n<dd>\\r\\n15.1.3 The EUS Constitution.\\r\\n</dd>\\r\\n</dl>\\r\\n</dd>\\r\\n</dl>\\r\\n<h1\\r\\nid=\\\"appendix_i_engineering_undergraduate_support_fund_financial_flowchart\\\">Appendix\\r\\nI: Engineering Undergraduate Support Fund Financial Flowchart</h1>\\r\\n<figure>\\r\\n<embed alt=\\\"EUSF_chart.png\\\" embedtype=\\\"image\\\" format=\\\"fullwidth\\\" id=\\\"443\\\"/>\\r\\n<figcaption>EUSF_chart.png</figcaption>\\r\\n</figure>\\r\\n<p><a href=\\\"\\ntitle=\\\"</a> <a\\r\\nhref=\\\"\\ntitle=\\\"</a></p>\"}]",

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