Deputy Returning Officer
 | |
| ASA DRO: | asa.dro@mcgilleus.ca |
|---|---|
| BUSS DRO: | buss.dro@mcgilleus.ca |
| CEUS DRO: | ceus.dro@mcgilleus.ca |
| ChESS DRO: | chess.dro@mcgilleus.ca |
| CMEUS DRO: | cmeus.dro@mcgilleus.ca |
| ECSESS DRO: | ecsess.dro@mcgilleus.ca |
| MAME DRO: | mame.dro@mcgilleus.ca |
| MEUS DRO: | meus.dro@mcgilleus.ca |
The Deputy Returning Officers (DROs) are in charge of organizing and supervising their departmental society's election. This consists of ensuring awareness of campaigning and election bylaws, encouraging voters to be informed and vote, and moderating anything in between. The DROs have the Chief Returning Officer as a reference.
Responsibilities
Election Creation and Administration
The Axolotl voting system is a bit of an ancient dinosaur. However, it was created for the specific needs of the EUS, so it still serves us nicely. Follow the steps below to create and run your election.
1. Prepare Voter Data
- Get the list of eligible voters and their information from the CRO.
- Edit the list such that only the following columns remain, in this order:
| Username (Email address) |
| First name (given name) |
| Last name (family name) |
| Email address (usually same as the Username) |
| Year (i.e. 0,1,2,3,4) |
| Department |
| "Faculty of Engineering" |
File:Axolotl example excel setup.png
- Remove rows which are not needed for this election.
- Example: if you are the ChESS DRO, remove all rows except those of Chemical Engineering Students.
- Example: if you are running an election/referendum for only U2s, remove all rows except those of U2 students.
- NOTE: if you are running an election for class representatives, you do not need to create separate elections for each year - you will have the option to make election questions available to only one year later on.
- Save the resulting file as "voters.csv"
- Edit the voters.csv file in a text editor (e.g. Notepad++). Find and replace all commas (,) with semicolons (;). Your end result should look like this:
File:Axolotl example excel csv.png
2. Prepare candidate and referendum data