VP Finance: Difference between revisions

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{{EmailIcon|1=vpfinance@mcgilleus.ca}}
{{Infobox
{{Infobox


| title          = EUS VP Finance
| title          = EUS {{PAGENAME}} 2018-2019
|  image        = [[Image:Alec.jpg|300px]]
|  image        = [[Image:{{PAGENAME}}.jpg|300px]]


| headerstyle    = background-color:#eee
| headerstyle    = background-color:#eee
|  label1  = Current:
|  label1  = Current:
|  data1  = Alec Thomlison
|  data1  = Yiming Sun
|  label2  = Email:
|  data2  = [mailto:vpfinance@mcgilleus.ca vpfinance@mcgilleus.ca]
  |  data4 = {{Infobox | subbox = yes
  |  data4 = {{Infobox | subbox = yes
     | headerstyle    = background-color:#eee
     | headerstyle    = background-color:#eee
     | header1 = Office Hours
     | header1 = Office Hours
     |  label2 = Monday:    |  data2=12:00-15:00
     |  label2 = Monday:    |  data2= To be determined
  }}
    |  label4 = Thursday:   |   data4= To be determined
|  data6 = {{Infobox | subbox = yes
      | headerstyle    = background-color:#eee
      | labelstyle = background-color:#ddd;
    | header1 = Portfolio
    | label2 = Corporate Relations
    | label3 = Finance
    | label4 = Funds
    | data2 = [[Corporate Relations Director]]
    | data3 = [[Finance Director]]
    | data4 = [[Funds Director]]
   }}
   }}
}}
}}


The VP Finance is responsible for overseeing the finances of the EUS core operations. This ranges from managing the $1M+ EUS budget, four funds, corporate relations and sponsorship, as well as fiscal responsibility for the commercial services. The role also directly oversees Open Air Pub, the Best Place on Earth. The VP Finance has a fiscal responsibility to ensure that the EUS maintains a strong financial safety net, and a social responsibility to ensure that the monies collected through various revenue sources are returned in services and events to benefit the entire student body. A person in this role should be an objective, unbiased thinker, good at critically analyzing the cost-to-benefit ratio of budget allocations and sponsorship, with high importance on reliable decision making and execution.
The '''''EUS VP Finance''''' is responsible for overseeing the finances of the EUS core operations. This ranges from managing the $1M+ EUS budget, four [[funds]], [[Corporate Relations Director|corporate relations]] and sponsorship, as well as fiscal responsibility for the commercial services. The role also directly oversees [[Open Air Pub]], the Best Place on Earth. The VP Finance has a fiscal responsibility to ensure that the EUS maintains a strong financial safety net, and a social responsibility to ensure that the monies collected through various revenue sources are returned in services and events to benefit the entire student body. A person in this role should be an objective, unbiased thinker, good at critically analyzing the cost-to-benefit ratio of budget allocations and sponsorship, with high importance on reliable decision making and execution.
 
==Letter from the VP Finance==
As Vice-President Finance, VP Finance for short, my primary role is to support the underlining EUS Groups with anything related to finances. This involves every step of processing payments, corporate relations and non-academic funds.<br><br>There are three directors under my portfolio: Finance Director, Corporate Relations Director and Funds Director. Those positions started around 2015 and are now established members of the EUS.
 
If you need advise and direction for any kind of initiatives, my door is always open: I often spend a lot of time in the EUS Office and while I might seem busy, I'm always ready to sit down and discuss. I am looking forward to hear about your amazing projects for the EUS or offer my help for any concern you may have.
 
==Changes Over Time==
In the past few years, the position grew exponentially along with the expansion of the EUS. The addition of Clubs and Design Teams in 2011, and the numerous successful years since the start of the decade, have created a  large demand of request from the different EUS Groups.
==Duties==
The VP Finance position is one of many tasks and responsibilities. The three sub-portfolios represent the array of challenges faced in terms of time commitment.
'''[[Financial Guidebook|Finances]]''' (weekly):
# [[Cheque_Requisitions|Cheque Requisition]]
# [[Financial Guidebook#Deposits|Deposits]]
# [[Float_Requests|Floats]]
# [[Tilt|Online Payment Processing]]<br>
'''[[Corporate Relations]]''' (on-going):
# Seek new partnership opportunities
# Enact on current contracts
# Comply to sponsorship requirements<br>
'''[[Funding_Sources|Funds Allocation]]''' (every semester):
# [[Student Space Fund]]
# [[Design Team Fund]]
# [[Clubs Fund]]
# Departmental Trips Fund
The VP Finance also has the [[OAP|Open Air Pub]] Committee, also referred as [[OAP]], under them.
 
==Bylaws and Policies==
[[Bylaws]]<br>
*[[Clubs Fund Bylaws]]
*EUS Executive Meeting Bylaws
*[[Financial Bylaws]]
*[[Design Team Fund Bylaws]]
*Student Space Fund Bylaws
<br>
[[Policies]]<br>
*[[Corporate Relations Policy]]
*[[Credit Card Policy]]
*[[Departmental Trips Fund Policy]]
*[[Endowment Fund Policy]]
*[[Finance Director Policy]]
*[[Funds Director Policy]]
*Open Air Pub Committee Policy


[[Category:VP Finance Responsibilities]]
==<i class="fal fa-gavel"></i>&emsp;Duties==
''According to [[EUS_Constitution#Article_13:_VP_Finance|Article 13 of the EUS Constitution]]''
<br>The Vice-President Finance shall:
# In cooperation with the Executive Committee, prepare the annual budget of the EUS, which shall include the actual expenditures from the previous year, and submit it to the [[Board of Governors]] before October 15th;
# In cooperation with the Executive Committee, manage the [[funds]] of the EUS;
# Keep proper financial accounts and records according to the [[Financial Bylaws]] of the EUS;
# Prepare a year-end financial report by May 15th; and obtain and update the previous year’s financial report
==<i class="fal fa-code-branch"></i>&emsp;Committees==
{{col-begin}}
{{col-break}}
{{#categorytree:{{PAGENAME}} Groups|hideroot|mode=pages|class=alternating-cattree|style=max-width:400px;margin-right:14px}}
{{col-break}}
===Other Responsibilities===
*Uphold the guidelines of the [[Financial Guidebook|Finances]], including [[Cheque_Requisitions]], [[Financial Guidebook#Deposits|deposits]], [[Float_Requests|floats]], [[Yapsody|Online Payment Processing]], and more
*Alongside the [[Corporate Relations Director]], seek new partnership opportunities & comply to sponsorship requirements
*Oversee [[Funding_Sources|Funds Allocation]]
{{col-end}}
==<i class="fal fa-folder-open"></i>&emsp;Related Documents==
===[[Bylaws]]===
{{#categorytree:{{PAGENAME}} Bylaws|hideroot|mode=pages|class=alternating-cattree|style=max-width:600px}}
===[[Policies]]===
{{#categorytree:{{PAGENAME}} Policies|hideroot|mode=pages|class=alternating-cattree|style=max-width:600px}}
==<i class="fal fa-file"></i> &emsp;Midterm Reports==
{{{{PAGENAME}} Midterm Reports}}
<includeonly>[[:Category:Executives]]</includeonly>

Revision as of 19:56, 9 May 2018

EUS VP Finance 2018-2019
Current: Yiming Sun
Office Hours
Monday: To be determined
Thursday: To be determined

The EUS VP Finance is responsible for overseeing the finances of the EUS core operations. This ranges from managing the $1M+ EUS budget, four funds, corporate relations and sponsorship, as well as fiscal responsibility for the commercial services. The role also directly oversees Open Air Pub, the Best Place on Earth. The VP Finance has a fiscal responsibility to ensure that the EUS maintains a strong financial safety net, and a social responsibility to ensure that the monies collected through various revenue sources are returned in services and events to benefit the entire student body. A person in this role should be an objective, unbiased thinker, good at critically analyzing the cost-to-benefit ratio of budget allocations and sponsorship, with high importance on reliable decision making and execution.

 Duties

According to Article 13 of the EUS Constitution
The Vice-President Finance shall:

  1. In cooperation with the Executive Committee, prepare the annual budget of the EUS, which shall include the actual expenditures from the previous year, and submit it to the Board of Governors before October 15th;
  2. In cooperation with the Executive Committee, manage the funds of the EUS;
  3. Keep proper financial accounts and records according to the Financial Bylaws of the EUS;
  4. Prepare a year-end financial report by May 15th; and obtain and update the previous year’s financial report

 Committees

 Related Documents

Bylaws

Policies

 Midterm Reports

Year Name Link
2022-2023 Saman Gholami To be submitted
2021-2022 Rahul Atmanathan Midterm Report
2020-2021 Rahul Behal Midterm Report
2019-2020 Thomas Hillyer To be submitted
2018-2019 Yiming (Sunny) Sun To be submitted
2017-2018 Alec Thomlison To be submitted
2016-2017 Pentcho Tchomakov Midterm Report
2015-2016 Ian Richardson Midterm Report
2014-2015 David Bailey Midterm Report
2013-2014 Zachery Oman Not Found
2012-2013 Zachary Moreland Midterm Report
2011-2012 Luca KruitWagen Midterm Report
2010-2011 Etienne de Muelenaere Not Found
2009-2010 Hrair (Ray) Tonkian Not Found
2008-2009 John Danby Midterm Report


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