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ARCHITECTURE STUDENTS' ASSOCIATION OF McGILL UNIVERSITY. ASSOCIATION DES ÉTUDIANTS ET ÉTUDIANTES EN ARCHITECTURE DE L'UNIVERSITÉ McGILL . Amended: March 23, 2012 As Amended March 11, 2016 As Amended February 25, 2017 CONSTITUTION | ARCHITECTURE STUDENTS' ASSOCIATION OF McGILL UNIVERSITY. ASSOCIATION DES ÉTUDIANTS ET ÉTUDIANTES EN ARCHITECTURE DE L'UNIVERSITÉ McGILL . Amended: March 23, 2012 As Amended March 11, 2016 As Amended February 25, 2017 CONSTITUTION | ||
<center style="color:IndianRed;font-size:18px">'''''Warning:''' The state of this page is not a result of conversion to the Wiki, but reflective of the actual | <center style="color:IndianRed;font-size:18px">'''''Warning:''' The state of this page is not a result of conversion to the Wiki, but reflective of the actual Constittion''</center> | ||
==Article 1: Name== | ===Article 1: Name=== | ||
:1.1 The name of the company shall be, in English, "Architecture Students' Association of McGill University.", and, in French, "Association des étudiants et étudiantes en architecture de l'Université McGill". | :1.1 The name of the company shall be, in English, "Architecture Students' Association of McGill University.", and, in French, "Association des étudiants et étudiantes en architecture de l'Université McGill". | ||
:1.2 The names in section 1.1 may be abbreviated as "A.S.A." or "ASA" and "A.É.É.A." or “AÉÉA”, and the use of such abbreviations shall not compromise the official nature of any document entered into by the A.S.A. | :1.2 The names in section 1.1 may be abbreviated as "A.S.A." or "ASA" and "A.É.É.A." or “AÉÉA”, and the use of such abbreviations shall not compromise the official nature of any document entered into by the A.S.A. | ||
:1.3 All of the names in section 1.1 and 1.2 are equally official, and documents executed or acts performed under either name are equally binding upon the A.S.A. | :1.3 All of the names in section 1.1 and 1.2 are equally official, and documents executed or acts performed under either name are equally binding upon the A.S.A. | ||
==Article 2: Membership== | ===Article 2: Membership=== | ||
:2.1 The Members of the A.S.A. shall be any students registered in an undergraduate program in the School of Architecture at McGill University, including part-time and full-time students. shall be Members of the A.S.A. | :2.1 The Members of the A.S.A. shall be any students registered in an undergraduate program in the School of Architecture at McGill University, including part-time and full-time students. shall be Members of the A.S.A. | ||
==Article 3: Objectives== | ===Article 3: Objectives=== | ||
:2.1 The A.S.A. is recognized by its Members, who are described at section 23.0, and who wish that the A.S.A. be recognized by the Engineering Undergraduate Society | :2.1 The A.S.A. is recognized by its Members, who are described at section 23.0, and who wish that the A.S.A. be recognized by the Engineering Undergraduate Society | ||
(EUS), Students' Society of McGill University(SSMU), the Post-Graduate Students' Society, McGill University and all of its governing bodies, the federal, provincial, and municipal governments, as well as any non-governmental or international bodies which may be from time to time asked to recognize a group representing the members of the A.S.A. as defined in section 3.0. | (EUS), Students' Society of McGill University(SSMU), the Post-Graduate Students' Society, McGill University and all of its governing bodies, the federal, provincial, and municipal governments, as well as any non-governmental or international bodies which may be from time to time asked to recognize a group representing the members of the A.S.A. as defined in section 3.0. | ||
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:3.0 Membership | :3.0 Membership | ||
:3.1 All students registered in an undergraduate program in the School of Architecture at McGill University shall be Members of the A.S.A. | :3.1 All students registered in an undergraduate program in the School of Architecture at McGill University shall be Members of the A.S.A. | ||
==Article 4: Rights and Obligations of Members== | ===Article 4: Rights and Obligations of Members=== | ||
:4.1 The rights of the Members shall include: | :4.1 The rights of the Members shall include: | ||
:4.1.1 The right to vote in A.S.A. elections, referenda, and general assemblies; | :4.1.1 The right to vote in A.S.A. elections, referenda, and general assemblies; | ||
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:4.2 All Members of the A.S.A. shall be obligated to conform to the A.S.A. Constitution, Bylaws and Regulations. | :4.2 All Members of the A.S.A. shall be obligated to conform to the A.S.A. Constitution, Bylaws and Regulations. | ||
:4.3 No Member is empowered to make purchases in the name of A.S.A., or to financially obligate the A.S.A. in any way. | :4.3 No Member is empowered to make purchases in the name of A.S.A., or to financially obligate the A.S.A. in any way. | ||
==Article 5: Society Fees== | ===Article 5: Society Fees=== | ||
:5.1 Society fees paid by Members of the A.S.A. shall be collected by the Engineering Undergraduate Society of McGill University (hereafter referred to as the E.U.S.) and remitted to the A.S.A. | :5.1 Society fees paid by Members of the A.S.A. shall be collected by the Engineering Undergraduate Society of McGill University (hereafter referred to as the E.U.S.) and remitted to the A.S.A. | ||
:5.2. Society fees will have been agreed upon through discourse with the E.U.S., the Faculty of Engineering, and a referendum of the student body. | :5.2. Society fees will have been agreed upon through discourse with the E.U.S., the Faculty of Engineering, and a referendum of the student body. | ||
:5.3 Amendment to the Society Fees may only be undertaken by a ballot specifically dedicated to that purpose during the next regular election or referendum period, or General Assembly as defined by Section 10.3 of this Constitution. ==Article 6: 4.0 - Financial Regulations== | :5.3 Amendment to the Society Fees may only be undertaken by a ballot specifically dedicated to that purpose during the next regular election or referendum period, or General Assembly as defined by Section 10.3 of this Constitution. | ||
===Article 6: 4.0 - Financial Regulations=== | |||
:564.1 The financial year-end of the A.S.A. shall be the 30th day of April of each calendar year. The financial year-end of the A.S.A. shall be on the date fixed in Bylaw 1 , Article 3.1. | :564.1 The financial year-end of the A.S.A. shall be the 30th day of April of each calendar year. The financial year-end of the A.S.A. shall be on the date fixed in Bylaw 1 , Article 3.1. | ||
:6.2 All A.S.A. expenditures must be authorized by either the President or the Vice-President Finance of the A.S.A. | :6.2 All A.S.A. expenditures must be authorized by either the President or the Vice-President Finance of the A.S.A. | ||
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:54.6 The fees referenced in section 54.4 and 54.5 will have been agreed upon through discourse with the EUS, the Faculty of Engineering, Director of the School of Architecture and a referendum of the student body. These fees, should they be subject to change, would also need to be revised in the same manner. | :54.6 The fees referenced in section 54.4 and 54.5 will have been agreed upon through discourse with the EUS, the Faculty of Engineering, Director of the School of Architecture and a referendum of the student body. These fees, should they be subject to change, would also need to be revised in the same manner. | ||
:654.67 The A.S.A. Council agrees to make the allocation of these funds public domain. | :654.67 The A.S.A. Council agrees to make the allocation of these funds public domain. | ||
:654.78 The A.S.A. Council remains open to suggested allocations of funds by the student body, and will be voted on as per section 54.5 Article 7:5.0 Organization of the A.S.A | :654.78 The A.S.A. Council remains open to suggested allocations of funds by the student body, and will be voted on as per section 54.5 | ||
===Article 7:5.0 Organization of the A.S.A=== | |||
:7.1 A.S.A. Council | :7.1 A.S.A. Council | ||
:75.1.1 The governing body of the A.S.A. shall be known in English as | :75.1.1 The governing body of the A.S.A. shall be known in English as | ||
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:7.2.4 A.S.A. Coordinators must be Members of the A.S.A., and remain so for the duration of their mandate. | :7.2.4 A.S.A. Coordinators must be Members of the A.S.A., and remain so for the duration of their mandate. | ||
:7.2.5 A.S.A. Coordinators cannot receive any remuneration, financial or otherwise, for acting as such. | :7.2.5 A.S.A. Coordinators cannot receive any remuneration, financial or otherwise, for acting as such. | ||
:7.2.6 The candidates for Coordinator positions must be resident students at McGill University throughout their whole term (ie: not on exchange). Article 8:6.0 Powers and Duties of the Executive Committee | :7.2.6 The candidates for Coordinator positions must be resident students at McGill University throughout their whole term (ie: not on exchange). | ||
===Article 8:6.0 Powers and Duties of the Executive Committee== | |||
:6.1 The Executive Officers of the A.S.A. hold offices as described in Bylaw 2. | :6.1 The Executive Officers of the A.S.A. hold offices as described in Bylaw 2. | ||
:6.12 The Executive Committee Shall: | :6.12 The Executive Committee Shall: | ||
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:8.10.5 During the Winter or Fall academic sessions of any particular year as stipulated in the official McGill University Calendar of Dates, cross-delegation may last no longer that eight (8) consecutive days, including Sundays and holidays; | :8.10.5 During the Winter or Fall academic sessions of any particular year as stipulated in the official McGill University Calendar of Dates, cross-delegation may last no longer that eight (8) consecutive days, including Sundays and holidays; | ||
:8.10.6 Outside the Winter or Fall academic sessions of any particular year as stipulated in the official McGill University Calendar of Dates, cross-delegation may last until the first weekday of the next academic session. | :8.10.6 Outside the Winter or Fall academic sessions of any particular year as stipulated in the official McGill University Calendar of Dates, cross-delegation may last until the first weekday of the next academic session. | ||
:8.10.7 Any violation of sections 1l.2 or 11.3 will be deemed to be resignation by the Executive Officer in question, and elections for that position will be held according to the procedures in Article 11section 11.0 of the Constitution. Article 9:9.0 Powers and Duties of the Class Representatives | :8.10.7 Any violation of sections 1l.2 or 11.3 will be deemed to be resignation by the Executive Officer in question, and elections for that position will be held according to the procedures in Article 11section 11.0 of the Constitution. | ||
===Article 9:9.0 Powers and Duties of the Class Representatives=== | |||
:9.1 The Class Representatives shall: | :9.1 The Class Representatives shall: | ||
:9.1.1 Represent their respective class at regular Council meetings of the A.S.A.; | :9.1.1 Represent their respective class at regular Council meetings of the A.S.A.; | ||
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:9.1.8 Assume office immediately upon their election at beginning of the Fall academic semester, and terminate at the end of the Winter academic semester. | :9.1.8 Assume office immediately upon their election at beginning of the Fall academic semester, and terminate at the end of the Winter academic semester. | ||
:9.1.9 Remain in office for two (2) academic semesters. | :9.1.9 Remain in office for two (2) academic semesters. | ||
==Article 10: Powers and Duties of the Coordinators== | ===Article 10: Powers and Duties of the Coordinators=== | ||
:10.1 The Coordinators shall: | :10.1 The Coordinators shall: | ||
:10.1.1 Assume office on the 1st of May following their selection; | :10.1.1 Assume office on the 1st of May following their selection; | ||
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:10.5 The Supply Store Sales Coordinator (in the event that the position is filled) shall: | :10.5 The Supply Store Sales Coordinator (in the event that the position is filled) shall: | ||
:10.5.1 Support the Vice-President Administration in their duties, as described in Article 8.5; | :10.5.1 Support the Vice-President Administration in their duties, as described in Article 8.5; | ||
:10.5.2 Not act as substitute for the Vice-President Administration during any meeting of the A.S.A. Council and as such does not hold the right to vote. Article 118.0 Election of the Executive CommitteeExecutive Officers, Directors and Auxiliary Officers | :10.5.2 Not act as substitute for the Vice-President Administration during any meeting of the A.S.A. Council and as such does not hold the right to vote. | ||
===Article 118.0 Election of the Executive CommitteeExecutive Officers, Directors and Auxiliary Officers=== | |||
:118.1 Subject to the provisions of this section, only Members of the A.S.A. shall be eligible to stand for election to any position of the Executive Committee. Executive Officer or Auxiliary Officer position. ; | :118.1 Subject to the provisions of this section, only Members of the A.S.A. shall be eligible to stand for election to any position of the Executive Committee. Executive Officer or Auxiliary Officer position. ; | ||
:118.2 All Executive CommitteeExecutive Officers and Auxiliary Officers shall be elected from amongst the A.S.A. Members in a school-wide election according to the schedule established by the C.R.O (Chief Returning Officer) of the E.U.S. held between the 1st and 30th of March for that purpose. ; | :118.2 All Executive CommitteeExecutive Officers and Auxiliary Officers shall be elected from amongst the A.S.A. Members in a school-wide election according to the schedule established by the C.R.O (Chief Returning Officer) of the E.U.S. held between the 1st and 30th of March for that purpose. ; | ||
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:11.8. If an Executive Committee position remains vacant after the Selection Committee process, the incoming A.S.A. Council shall fill that office from amongst their members; | :11.8. If an Executive Committee position remains vacant after the Selection Committee process, the incoming A.S.A. Council shall fill that office from amongst their members; | ||
:118.107 In the event of a tie for any Executive CommitteeExecutive Officer or Auxiliary Officer position, a second ballot shall be held within one (1) week of the first ballot. If this second ballot is tied, the incoming A.S.A. Council shall vote among itself between the two candidates at an Emergency Meeting;. | :118.107 In the event of a tie for any Executive CommitteeExecutive Officer or Auxiliary Officer position, a second ballot shall be held within one (1) week of the first ballot. If this second ballot is tied, the incoming A.S.A. Council shall vote among itself between the two candidates at an Emergency Meeting;. | ||
:118.118 The position of President must be filled by a member of the A.S.A. that has served a previous year on the A.S.A. Council;. Article 129.0 Election of Class Representatives | :118.118 The position of President must be filled by a member of the A.S.A. that has served a previous year on the A.S.A. Council;. | ||
===Article 129.0 Election of Class Representatives=== | |||
:12.1 All students registered with the same undergraduate (U) year are considered to be part of the same Class; | :12.1 All students registered with the same undergraduate (U) year are considered to be part of the same Class; | ||
:12.2 There exists four (4) Classes: | :12.2 There exists four (4) Classes: | ||
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:7.3.6 Any A.S.A Council member may present a motion to enter into a Closed Session Meeting. A simple majority is required for the motion to carry and no abstentions are allowed. | :7.3.6 Any A.S.A Council member may present a motion to enter into a Closed Session Meeting. A simple majority is required for the motion to carry and no abstentions are allowed. | ||
:7.3.710.3 An Emergency Meeting is a meeting of the A.S.A. Council fixed outside of the Schedule of Dates. The occurrence of an Emergency Meeting does not interrupt the Schedule of Dates. | :7.3.710.3 An Emergency Meeting is a meeting of the A.S.A. Council fixed outside of the Schedule of Dates. The occurrence of an Emergency Meeting does not interrupt the Schedule of Dates. | ||
:7.3.810.4 A General Assembly is a meeting of more than thirty percent (30%) of A.S.A.the Members. A General Assembly may amend, establish or rescind any policy of the A.S.A. Article 1311.0 Removal from Office | :7.3.810.4 A General Assembly is a meeting of more than thirty percent (30%) of A.S.A.the Members. A General Assembly may amend, establish or rescind any policy of the A.S.A. | ||
===Article 1311.0 Removal from Office=== | |||
:13.1 Any member of the Executive CommitteeExecutive Officer position and any Class Representative may be removed from office for impropriety, violation of this Constitution, delinquency of duties, or misappropriation of A.S.A. funds; | :13.1 Any member of the Executive CommitteeExecutive Officer position and any Class Representative may be removed from office for impropriety, violation of this Constitution, delinquency of duties, or misappropriation of A.S.A. funds; | ||
:13.2 A Motion to remove a member of the Executive CommitteeExecutive Officer or must be signed by at least four (4) members of the A.S.A. Council, or by at least twenty | :13.2 A Motion to remove a member of the Executive CommitteeExecutive Officer or must be signed by at least four (4) members of the A.S.A. Council, or by at least twenty | ||
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:13.6 Quorum for a Motion to remove a member of the A.S.A. CouncilExecutive Officer shall be ⅔ of the members of the A.S.A., and at least fifty percent (50%) of the Class Representatives on Council; | :13.6 Quorum for a Motion to remove a member of the A.S.A. CouncilExecutive Officer shall be ⅔ of the members of the A.S.A., and at least fifty percent (50%) of the Class Representatives on Council; | ||
:13.7 A Motion to remove a member of the A.S.A. CouncilExecutive Officer shall pass only if at least ⅔ of the members present vote in favour of removal; | :13.7 A Motion to remove a member of the A.S.A. CouncilExecutive Officer shall pass only if at least ⅔ of the members present vote in favour of removal; | ||
:13.8 A Motion to remove a member of the A.S.A. CouncilExecutive Officer shall only be deemed to have carried if the member in question was given a chance to speak. If the Member in question is not present at the meeting when the motion to remove was inscribed on the agenda, they will be deemed to have waived this right. Article 1413.0 Amendment to Constitution and Bylaws | :13.8 A Motion to remove a member of the A.S.A. CouncilExecutive Officer shall only be deemed to have carried if the member in question was given a chance to speak. If the Member in question is not present at the meeting when the motion to remove was inscribed on the agenda, they will be deemed to have waived this right. | ||
===Article 1413.0 Amendment to Constitution and Bylaws=== | |||
:14.1 Any amendment to this Constitution or Bylaws must be presented as a motion in writing, signed by at least two (2) Members, who may or may not be members of the A.S.A. Council Executive Officers, and inscribed on the Agenda of a regular Council Meeting; | :14.1 Any amendment to this Constitution or Bylaws must be presented as a motion in writing, signed by at least two (2) Members, who may or may not be members of the A.S.A. Council Executive Officers, and inscribed on the Agenda of a regular Council Meeting; | ||
:13.2 Quorum for an amendment to this Constitution shall be four (4) Executive CommitteeExecutive Officers and at least fifty percent (50%) of the Class Representatives on the A.S.A. Council. | :13.2 Quorum for an amendment to this Constitution shall be four (4) Executive CommitteeExecutive Officers and at least fifty percent (50%) of the Class Representatives on the A.S.A. Council. | ||
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:14.3 13.3 Passage of a motion to amend this Constitution or Bylaws requires a 2/3 majority of those present at the Regular Council Meeting in which the amendment is discussed; | :14.3 13.3 Passage of a motion to amend this Constitution or Bylaws requires a 2/3 majority of those present at the Regular Council Meeting in which the amendment is discussed; | ||
:14.4 13.4 Constitutional amendments must be ratified by a simple majority of the Members voting on a ballot specifically dedicated to that purpose during the next election period. Article 14.0 Amendment to Fees | :14.4 13.4 Constitutional amendments must be ratified by a simple majority of the Members voting on a ballot specifically dedicated to that purpose during the next election period. Article 14.0 Amendment to Fees | ||
:14.1 Amendment to the A.S.A. Fees may only be undertaken by a ballot specifically dedicated to that purpose during the next regular election or referendum period, or General Assembly as defined by Section 10.3 of this Constitution. Article 15.0 Administrative Details | :14.1 Amendment to the A.S.A. Fees may only be undertaken by a ballot specifically dedicated to that purpose during the next regular election or referendum period, or General Assembly as defined by Section 10.3 of this Constitution. | ||
===Article 15.0 Administrative Details=== | |||
:15.1 English and French are the official languages of the A.S.A. Any Member may address the A.S.A. Council in either language, and this Constitution and Bylaws shall be written in English and a French translation shall be provided to any member who requests it. | :15.1 English and French are the official languages of the A.S.A. Any Member may address the A.S.A. Council in either language, and this Constitution and Bylaws shall be written in English and a French translation shall be provided to any member who requests it. | ||
:15.2 This Constitution must always be publicly available to the Members of the A.S.A. | :15.2 This Constitution must always be publicly available to the Members of the A.S.A. | ||