Engineering Undergraduate Support Fund Bylaws: Difference between revisions
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<div class="noautonum">__TOC__</div> | <div class="noautonum">__TOC__</div> | ||
==Article 1: Definitions and Purpose== | ===Article 1: Definitions and Purpose=== | ||
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1.1 The Engineering Undergraduate Society of McGill University (hereafter referred as “ EUS ”) is the registered name of the non-for-profit corporation representing the engineering and architecture undergraduate students at McGill University | 1.1 The Engineering Undergraduate Society of McGill University (hereafter referred as “ EUS ”) is the registered name of the non-for-profit corporation representing the engineering and architecture undergraduate students at McGill University | ||
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1.6 These bylaws govern both the Engineering Undergraduate Support Fund and the Support Fund Committee. | 1.6 These bylaws govern both the Engineering Undergraduate Support Fund and the Support Fund Committee. | ||
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==Article 2: Function of the Support Fund Committee== | ===Article 2: Function of the Support Fund Committee=== | ||
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2.1 The Support Fund Committee shall coordinate the expenditure of the Engineering Undergraduate Support Fund monies in such a manner that it most benefits the Engineering Undergraduate Society’s members in their academic environment and professional development. | 2.1 The Support Fund Committee shall coordinate the expenditure of the Engineering Undergraduate Support Fund monies in such a manner that it most benefits the Engineering Undergraduate Society’s members in their academic environment and professional development. | ||
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2.3 The Support Fund Committee shall review the expenditures of the previous fiscal year, in a meeting at the end of the semester, to ensure that the fund was spent in such a way that it has benefited the Engineering Undergraduate Society, and shall present a report to the EUS Council. | 2.3 The Support Fund Committee shall review the expenditures of the previous fiscal year, in a meeting at the end of the semester, to ensure that the fund was spent in such a way that it has benefited the Engineering Undergraduate Society, and shall present a report to the EUS Council. | ||
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==Article 3: Members of the Committee== | ===Article 3: Members of the Committee=== | ||
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3.1 The eight (8) departments recognized by the SFC are: | 3.1 The eight (8) departments recognized by the SFC are: | ||
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3.4 The faculty (i.e. non-student) members may appoint another faculty member to represent them. | 3.4 The faculty (i.e. non-student) members may appoint another faculty member to represent them. | ||
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==Article 4: Duties of the Committee Members== | ===Article 4: Duties of the Committee Members=== | ||
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4.1 The EUS President shall: | 4.1 The EUS President shall: | ||
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:4.4.3 Present to the SFC members the proposals for MESC | :4.4.3 Present to the SFC members the proposals for MESC | ||
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==Article 5: Replacement of Members== | ===Article 5: Replacement of Members=== | ||
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5.1 If for any reason a member cannot continue his or her term, he shall be replaced as follows: | 5.1 If for any reason a member cannot continue his or her term, he shall be replaced as follows: | ||
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5.2 Appointments made under §:5.1.2 and §:5.1.3 must be ratified by the EUS Council. | 5.2 Appointments made under §:5.1.2 and §:5.1.3 must be ratified by the EUS Council. | ||
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==Article 6: Voting Procedure== | ===Article 6: Voting Procedure=== | ||
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6.1 Departmental Proposals shall be voted on in the respective Departmental Council before being submitted to SFC | 6.1 Departmental Proposals shall be voted on in the respective Departmental Council before being submitted to SFC | ||
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6.8 Proposals dismissed in §6.5, §6.6 and §6.7 may be submitted again, with or without modifications, in subsequent semesters. | 6.8 Proposals dismissed in §6.5, §6.6 and §6.7 may be submitted again, with or without modifications, in subsequent semesters. | ||
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==Article 7: Reporting Procedure== | ===Article 7: Reporting Procedure=== | ||
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7.1 The department representatives shall present a report to the SFC at the end of the semester, detailing how every departmental proposal was spent, and a quality report from the students who benefitted from services received as a result of the Support Fund . | 7.1 The department representatives shall present a report to the SFC at the end of the semester, detailing how every departmental proposal was spent, and a quality report from the students who benefitted from services received as a result of the Support Fund . | ||
7.2 The MESC Representative shall present a report to the SFC at the end of the semester, detailing how every MESC proposal was spent, and a quality report with testimonials from students who benefited from services received as a result of the Support Fund . | 7.2 The MESC Representative shall present a report to the SFC at the end of the semester, detailing how every MESC proposal was spent, and a quality report with testimonials from students who benefited from services received as a result of the Support Fund . | ||
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==Article 8: Support Fund Finances== | ===Article 8: Support Fund Finances=== | ||
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8.1 The Support Fund shall be composed of two (2) distinct accounts; one account shall receive all monies collected from students and shall serve to make purchases (“main account”), and another account shall receive all other contributions to the Support Fund ( “contribution account”). | 8.1 The Support Fund shall be composed of two (2) distinct accounts; one account shall receive all monies collected from students and shall serve to make purchases (“main account”), and another account shall receive all other contributions to the Support Fund ( “contribution account”). | ||
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8.12 The MESC allotment and department allotment division for the following year shall be decided at the end of semester SFC meeting, after the committee reviews the expenditure from the previous year. | 8.12 The MESC allotment and department allotment division for the following year shall be decided at the end of semester SFC meeting, after the committee reviews the expenditure from the previous year. | ||
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==Article 9: Identification of the Support Fund== | ===Article 9: Identification of the Support Fund=== | ||
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9.1 In any course that has hired teaching assistants or graders as a result of the Support Fund , representatives of the respective department shall make an announcement to the students in that class that their teaching assistant hours have been granted and funded by the Support Fund . | 9.1 In any course that has hired teaching assistants or graders as a result of the Support Fund , representatives of the respective department shall make an announcement to the students in that class that their teaching assistant hours have been granted and funded by the Support Fund . | ||
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==Article 10: Termination of the Support Fund== | ===Article 10: Termination of the Support Fund=== | ||
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10.1 The Support Fund shall terminate after two (2) years. | 10.1 The Support Fund shall terminate after two (2) years. | ||
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:10.5.3Any proposals that were proposed by the trustee and duly ratified by the EUS Council prior to the reinstatement of the Support Fund fees shall be honoured. | :10.5.3Any proposals that were proposed by the trustee and duly ratified by the EUS Council prior to the reinstatement of the Support Fund fees shall be honoured. | ||
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==Article 11: Superseding Clause== | ===Article 11: Superseding Clause=== | ||
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11.1 This document completely supersedes any anterior versions of the Support Fund Bylaws. | 11.1 This document completely supersedes any anterior versions of the Support Fund Bylaws. | ||
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==Article 12: Amendments== | ===Article 12: Amendments=== | ||
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12.1 Amendments to §2.1, §:8.2.1, §:8.2.2, §10.1, and §12.1 must be approved by the EUS Council and ratified by a general referendum. | 12.1 Amendments to §2.1, §:8.2.1, §:8.2.2, §10.1, and §12.1 must be approved by the EUS Council and ratified by a general referendum. | ||
12.2 Amendments to sections other than those specified in §12.1 must be approved by a simple majority vote of the Board of Governors of the EUS | 12.2 Amendments to sections other than those specified in §12.1 must be approved by a simple majority vote of the Board of Governors of the EUS | ||
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==Article 13: Interpretation== | ===Article 13: Interpretation=== | ||
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13.1 In the case of a conflict between these Bylaws and the following documents, the following documents prevail in the order they are listed in: | 13.1 In the case of a conflict between these Bylaws and the following documents, the following documents prevail in the order they are listed in: | ||