G Suite: Organize your Inbox: Difference between revisions

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::*Setup [[#Auto Filtering|auto filters]] to save time

:*Archive emails that you're done with

:*Get a nice [[Email Signature]]

:*Delete emails that will never ever ever need to be looked at again (e.g. drive sharing notifications, calendar invites)

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==Labels==

Labels are an incredibly useful tool to manage your inbox. The labeling system adds a <span style="color:ForestGreen">colored tag</span> to your inbox and adds a folder for each label, filtered manually or [[#Auto Filtering|automatically]]. You can filter emails by sender, recipient, content or subject, whether there’s an attachment, or [https://support.google.com/mail/answer/7190?hl=en any combination of these].

On top of this, you can use [[#Multiple Inboxes]] to display these various tags on your main gmail inbox page.

Labels can be a great way to group emails chronologically / by predecessors, as you can set nested labels.

===Auto Filtering===

'''''Auto filtering''''' adopts search criteria and organizes your inbox upon receiving an email. You can set spam emails to automatically archive / be deleted, apply stars from individuals deemed very important, and more.

:#To begin, start a smart search by expanding search options with the arrow on the search bar

:#Enter your search criteria:

:::''Say you want to identify all emails regarding [[council]]. You would want to search for all emails to [mailto:council@mcgilleus.ca council@mcgilleus.ca] containing the text “Council”. Follow up by clicking '''''"Create a filter with this search >>"'''

:#Next you can select the label you want to Apply; either create a new label or identify an existing one. There are more actionable items to choose from, such as forward to your email address (which we only recommend if you don’t intend on replying. All email correspondences should remain on @mcgilleus.ca when applicable). Most likely you want this filter to apply retroactively, do this by marking '''''“Also apply filter to matching conversations”'''''

:#Voila! On the left hand side of the UI there’s a list of all labels where you can apply additional options. Most notable this is where you will apply a color for your label.

Gmail's search queries even support [https://www.labnol.org/internet/advanced-gmail-search/21623/ Perl RegEx] if you want to optimize this stuff out the wazoo.

'''Important:''' as there is no indication that auto filtering is taking place, some emails may end entirely out of sight. Make sure you're familiar with what filters are affecting your inbox by navigating to <code> Settings > Filters & Blocked Addresses</code>

==Canned Responses==

@@ Line 7: / Line 7: @@
 ::*Setup [[#Auto Filtering|auto filters]] to save time
 :*Archive emails that you're done with
+:*Get a nice [[Email Signature]]
 :*Delete emails that will never ever ever need to be looked at again (e.g. drive sharing notifications, calendar invites)
@@ Line 43: / Line 44: @@
 ==Labels==
+Labels are an incredibly useful tool to manage your inbox. The labeling system adds a <span style="color:ForestGreen">colored tag</span> to your inbox and adds a folder for each label, filtered manually or [[#Auto Filtering|automatically]]. You can filter emails by sender, recipient, content or subject, whether there’s an attachment, or [https://support.google.com/mail/answer/7190?hl=en any combination of these].
+On top of this, you can use [[#Multiple Inboxes]] to display these various tags on your main gmail inbox page.
+Labels can be a great way to group emails chronologically / by predecessors, as you can set nested labels.
 ===Auto Filtering===
+'''''Auto filtering''''' adopts search criteria and organizes your inbox upon receiving an email. You can set spam emails to automatically archive / be deleted, apply stars from individuals deemed very important, and more.
+:#To begin, start a smart search by expanding search options with the arrow on the search bar
+:#Enter your search criteria:
+:::''Say you want to identify all emails regarding [[council]]. You would want to search for all emails to [mailto:council@mcgilleus.ca council@mcgilleus.ca] containing the text “Council”.  Follow up by clicking '''''"Create a filter with this search >>"'''
+:#Next you can select the label you want to Apply; either create a new label or identify an existing one. There are more actionable items to choose from, such as forward to your email address (which we only recommend if you don’t intend on replying. All email correspondences should remain on @mcgilleus.ca when applicable). Most likely you want this filter to apply retroactively, do this by marking '''''“Also apply filter to matching conversations”'''''
+:#Voila! On the left hand side of the UI there’s a list of all labels where you can apply additional options. Most notable this is where you will apply a color for your label.
+Gmail's search queries even support [https://www.labnol.org/internet/advanced-gmail-search/21623/ Perl RegEx] if you want to optimize this stuff out the wazoo.
+'''Important:''' as there is no indication that auto filtering is taking place, some emails may end entirely out of sight. Make sure you're familiar with what filters are affecting your inbox by navigating to <code> Settings > Filters & Blocked Addresses</code>
+==Canned Responses==