Electoral and Referendum Bylaws: Difference between revisions

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1.1 The Engineering Undergraduate Society of McGill University (hereinafter referred to as “ EUS ”) is the registered name of the non-for-profit corporation representing the engineering and architecture undergraduate students at McGill University

1.17 An Official Campaign is a campaign run by a Referendum Committee or “No” Campaign Committee or by a candidate in a Regular Election . The members of an Official Campaign are the members of the related Committee, or the candidate.

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2.1 Elections EUS shall be supervised, although not superseded, by the EUS President.

2.3 Elections EUS shall be responsible for enforcing these Bylaws in all Official Elections .

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3.1 Elections EUS shall:

:3.1.13Elections EUS shall write a comprehensive exit report outlining the success and failures of the Official Elections along with recommendations for the future Elections EUS team. The exit report shall be submitted to the EUS President by May 15 th of that year.

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:4.1.1 EUS Council or the Board of Governors may, at any time, request a report on any matter pertaining to Official Elections or the conduct of Elections EUS . The CRO , representing Elections EUS , shall have at least forty-eight (48) hours to present the report to the relevant entity at their next meeting, or at a special meeting called for this purpose.

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5.1 Elections EUS shall be composed of:

(2/3) majority.

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6.1 Official nomination forms shall be provided by the CRO , and must contain the following statement unaltered: “We, the undersigned members of the Engineering Undergraduate Society of McGill University, do hereby nominate _____________ for the office of___________.”

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7.1 A Referendum Question may be initiated by:

7.3 As long as changes to the Society Fee and the EUS Constitution must be ratified by referendum, the Referendum Question for these changes is automatically initiated once suggested changes are approved by both the Board and the General Assembly, and does not require a Motion or petition as specified above.  

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8.1 In the event that a candidate for a position is unopposed, a “No” Campaign committee may be initiated by any Regular Member, provided that the committee registers itself with the CRO by submitting in writing the name of the chair of the committee, along with a list of at least five (5) other members, to the CRO at least five (5) school days before the opening of the polls.

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9.1 A Referendum Committee may be initiated by any Regular Member, provided that the Committee registers itself with the CRO by submitting in writing the name of the chairperson of the Committee, along with a list of at least five (5) other members, to the CRO at least seven (7) school days before the opening of the polls.

9.5 All other referendum campaigning must be done through a registered Referendum Committee.

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10.1 All campaign material must be posted by a candidate or a “No” Campaign Committee, or a Referendum Committee and approved by the CRO before posting. The CRO has the right to prohibit the use of the material if it violates one of the regulations described in this article.

:10.17.4 Official Campaigns may create a campaign web site, provided that all content pertaining to the election or referendum is removed at the end of the campaign period.

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11.1 A candidate wishing to withdraw must do so no later than one (1) day before the opening of the polls by tendering a withdrawal, in writing, to the CRO .

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12.1 Each member of the EUS Council not running in the election may be called upon by the CRO to act as an Electoral Coordinator for the sole purpose of running a polling station.

12.4 EC s must ensure as far as is possible the secrecy of the voting and must take any necessary, reasonable steps to prevent disorderly conduct at or near the polling station, particularly if such conduct is of a nature to influence the opinion of any voters present. All incidents of disorderly or irregular conduct must be reported in writing to the CRO .

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13.1 Each candidate is entitled to the services of one scrutineer at each polling station. Anyone intending to act in such capacity must present to the CRO an explicit written authorization to that effect, signed by the candidate.

13.5 A scrutineer may not participate in the counting of the ballots. The scrutineer may only observe and object if there is any cause, and appeal to the CRO if necessary.

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14.1 The CRO shall ensure that a complete list of eligible voters has been submitted to the Online Voting System

:14.12.2 If an alternative Online Voting System cannot be implemented a paper ballot system shall be enacted, at which point the voting period shall be further delayed by the amount of time necessary to set up the paper ballot system.

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15.1 A record shall be kept of every person who votes. The method of record-keeping will be determined by the CRO .

:15.7.4 A ballot may only be rejected with the express authorization of the CRO and at least one other returning officer.

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16.1 Once the online results are available, the CRO shall announce the results to the candidates in person and will then disseminate the results to all members of the Society within one (1) week of the reception of the results.

16.2 The CRO shall present a report at the first meeting of the EUS Board of Governors following the elections.

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17.1 All complaints, protests or petitions regarding the campaigning or voting procedure must be made to the CRO no later than five (5) days following the announcement of the results. They must be in written form and must be signed by an Official Campaign . Until the five-day period has expired, or until a recount is undertaken or a new election called, the CRO must retain all records and ballots pertaining to the Official Election .

17.3 The Board of Governors may call for a re-polling of the electorate based in response to a protest.

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18.1 Only Elections EUS shall have the authority to give demerits or sanctions, according to these bylaws.

:18.2.1 Violations of campaign rules must be reported in writing within five (5) school days of the close of voting to the CRO .

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19.1 The CRO must inform Official Campaigns of any demerits received via email within twelve (12) hours of the decision. The Official Campaign will be considered to have been informed six (6) business hours after the email has been sent. The email must inform the Official Campaign of their right to appeal.

:19.6.2 Public notice shall be made of the ban by Elections EUS through appropriate communication channels.

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20.1 Amendments to this bylaw must be approved by a simple majority vote of the Board of Governors of the EUS.

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21.1 In the case of a conflict between this bylaw and the following documents, the following documents prevail in the order they are listed in: