Deputy Returning Officer: Difference between revisions
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{{Infobox | {{Infobox | ||
| title = Deputy Returning Officers | | title = Deputy Returning Officers | ||
| image = [[File:Eus elections logo.png|250x250px]] | | image = [[File:Eus elections logo.png|250x250px]] | ||
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}} | }} | ||
A '''''Deputy Returning Officer (DRO)''''' is a person in charge of organizing and supervising their departmental society's election. This consists of ensuring awareness of campaigning and [[Electoral and Referendum Bylaws|election bylaws]], encouraging voters to be informed and vote, and moderating anything in between. The DROs have the [[Chief Returning Officer]] as a reference. | |||
==Responsibilities== | ==Responsibilities== | ||
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====3. Create Election==== | ====3. Create Election==== | ||
(Recommended) Go through this process once with a test election. This will avoid running into any bugs in the later stages and losing your copy-pasting progress. | (Recommended) Go through this process once with a test election. This will avoid running into any bugs in the later stages and losing your copy-pasting progress. | ||
* Navigate to axolotl.mcgilleus.ca, and click on the "Administration" button in the top left corner. | * Navigate to [[axolotl.mcgilleus.ca]], and click on the "Administration" button in the top left corner. | ||
* Ogle at your department's previous elections, but no touchey! Scroll down and click "Create a New Election". | * Ogle at your department's previous elections, but no touchey! Scroll down and click "Create a New Election". | ||
* Enter the election name. Copy-paste the candidate and/or referendum information from the text document you created in Step 2. | * Enter the election name. Copy-paste the candidate and/or referendum information from the text document you created in Step 2. | ||
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* Click "Next" | * Click "Next" | ||
* Enter the email you wish to send to voters, including <<firstname>>, <<lastname>>, and <<link>> where required. <<link>> provides the unique link to each voter, so it must be included. | * Enter the email you wish to send to voters, including <<firstname>>, <<lastname>>, and <<link>> where required. <<link>> provides the unique link to each voter, so it must be included. | ||
** To insert line breaks, use <br>. Two line breaks <br><br> are needed to have a line of white space. | |||
* Click "Create Election" | * Click "Create Election" | ||
If you made a mistake at any point in this process, you may either delete the election and start again, or contact the [[IT Director]] so they may make changes manually in the database. | If you made a mistake at any point in this process, you may either delete the election and start again, or contact the [[IT Director]] so they may make changes manually in the database. | ||
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====6. Polling Stations==== | ====6. Polling Stations==== | ||
Polling stations allow you to cast ballots for students in-person. | |||
* Perform "Manage Polling Station Users" from the drop-down menu. | |||
* Click "Create a New User". Enter a username and password for the person that will be managing the polling station (whether or not it is you that will be running the polling station, this is required). | |||
* Click "Back to Polling Station Administration", then "Jump to Polling Central". Enter the username and password you just created, along with a temporary admin password. | |||
* When a friendly student approaches you, ask for their student ID to verify that they are eligible to vote in this election. Then, enter their email and the temporary admin password into the designated boxes, and "Proceed to Ballot". The student can then cast their ballot. | |||
====7. Close Election==== | ====7. Close Election==== | ||
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* [[Electoral and Referendum Bylaws]] | * [[Electoral and Referendum Bylaws]] | ||
* [https://axolotl.mcgilleus.ca/ Axolotl Voting Website] | * [https://axolotl.mcgilleus.ca/ Axolotl Voting Website] | ||
[[Category:President Responsibilities]] | |||
[[Category:IT]] | |||