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Policies: Difference between revisions

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{{DriveIcon|1=https://drive.google.com/drive/folders/1zAUluVjFkCjKAZWg4II5TOlzmOm8U-07?usp=sharing}}{{GovernanceBar}}
{{DriveIcon|1=https://drive.google.com/drive/folders/1zAUluVjFkCjKAZWg4II5TOlzmOm8U-07?usp=sharing}}{{GovernanceBar}}
A '''''Policy''''' is intended to provide a set of rules for the conduct of EUS affairs. Policies are established to define the operations of the EUS, such as recruitment process, equity awareness and complaint process, handling events with alcohol, etc. Policies provide guidelines any members holding a EUS position or conducting an action within the EUS or in the name of EUS shall respect. Policies are different from '''''[[bylaws]]''''' as they are not legally binding.<br><br>
A '''''Policy''''' is intended to provide a set of rules for the conduct of EUS affairs. Policies are established to define the operations of the EUS, such as recruitment process, equity awareness and complaint process, handling events with alcohol, etc. Policies provide guidelines any members holding a EUS position or conducting an action within the EUS or in the name of EUS shall respect. Policies are different from '''''[[bylaws]]''''' as they are not legally binding.
 
Policies can be created by the [[EUS Council]], the [[Board of Governors]], or a [[General Assembly]].
Policies can be created by the [[EUS Council]], the [[Board of Governors]], or a [[General Assembly]].
==List of Policies==
==List of Policies==
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Any group identified as a service (which [[EPTS]] sometimes is), or helping manage the services of the EUS, fall under this category.
Any group identified as a service (which [[EPTS]] sometimes is), or helping manage the services of the EUS, fall under this category.
{{col-end}}
{{col-end}}
----
{| class="wikitable sortable alternating"
{| class="wikitable sortable alternating"
! Type !! Name !! Last Amended !! First Adopted
! Type !! Name !! Last Amended !! First Adopted
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| Committee || [https://docs.google.com/document/d/1408nOtJbOPS7urr5qxqjnTFIq3IGjhIisEcHBE0Ql2Q/ Equity & Mental Health Representative Committee Policy] || 2018-09 || 2019-09
| Committee || [https://docs.google.com/document/d/1408nOtJbOPS7urr5qxqjnTFIq3IGjhIisEcHBE0Ql2Q/ Equity & Mental Health Representative Committee Policy] || 2018-09 || 2019-09
|-
|-
| Committee || [https://docs.google.com/document/d/192q8U1-1gg65ZejWc9TZ9xh8M0qdFSMQQANV4A1d8rE/ Graduation Committee Policy] || 2018-07 || 2018-07
|Committee
|[https://docs.google.com/document/d/13wvbzDPbAwEvSyYL7Hg4GND12_lHHcVvLh-TgtI0MaI/edit?usp=sharing EUS Sports Policy]
|2021-04
|2005-03
|-
| Committee || [https://docs.google.com/document/d/192q8U1-1gg65ZejWc9TZ9xh8M0qdFSMQQANV4A1d8rE/ Graduation Committee Policy] || 2021-04 || 2018-07
|-
|-
| Committee || [https://docs.google.com/document/d/1DgwqCxqtSoPuv9ncZVPr5ZiQkZPSB1uRwavh0n8AyvI/ IT Committee Policy] || 2020-10 || 2017-08
| Committee || [https://docs.google.com/document/d/1DgwqCxqtSoPuv9ncZVPr5ZiQkZPSB1uRwavh0n8AyvI/ IT Committee Policy] || 2020-10 || 2017-08
|-
|-
| Committee || [https://docs.google.com/document/d/1P8nk3Lalh2ah_sXr8ilyURcQNo9j2cbgwjGJ8fW_SK4/ Junior Council (JC) Policy] || 2017-08 || 2013-05
| Committee || [https://docs.google.com/document/d/1P8nk3Lalh2ah_sXr8ilyURcQNo9j2cbgwjGJ8fW_SK4/ Junior Council (JC) Policy] || 2023-04 || 2013-05
|-
|-
| Committee || [https://docs.google.com/document/d/1hUcWo9pZkTODvi_76n9BBrHXO3RF74aQI8wmiggT0HY/ McGill Engineering Competition (MEC) Policy]] || 2017-08 || 2005-03
| Committee || [https://docs.google.com/document/d/1hUcWo9pZkTODvi_76n9BBrHXO3RF74aQI8wmiggT0HY/ McGill Engineering Competition (MEC) Policy]] || 2017-08 || 2005-03
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|-
|-
| Committee || [https://docs.google.com/document/d/16Z8bLL8HJU0drYZIDvl3vurVFhHfkIoumfvU4fgU_yc Plumbers Student Design (PSD) Policy] || 2017-08 || 2016-11
| Committee || [https://docs.google.com/document/d/16Z8bLL8HJU0drYZIDvl3vurVFhHfkIoumfvU4fgU_yc Plumbers Student Design (PSD) Policy] || 2017-08 || 2016-11
|-
| Committee || [https://docs.google.com/document/d/1ZM8BohU_yj-4scOTi9b8Oc0pBLwCWvtmNuWElLBv_Z0 Plumbers Studio Policy] || 2021-02 || 2021-02
|-
|-
| Committee || [https://docs.google.com/document/d/14XbzWTYB2obFrINl2bZnQ3u2LwpX3sRrL9pnDPimaJM Student Faculty Liaison Committee (SFLC) Policy] || 2018-07 || 2018-07
| Committee || [https://docs.google.com/document/d/14XbzWTYB2obFrINl2bZnQ3u2LwpX3sRrL9pnDPimaJM Student Faculty Liaison Committee (SFLC) Policy] || 2018-07 || 2018-07
|-
|-
| Committee || [[https://docs.google.com/document/d/1MPxR2__S7oOa9dxaMjs6YiIZwUkDn9midmYQA4Nw-pM/ Sustainability in Engineering at McGill (SEAM) Policy] || 2020-10 || 2012-04
| Committee || [https://docs.google.com/document/d/1MPxR2__S7oOa9dxaMjs6YiIZwUkDn9midmYQA4Nw-pM/ Sustainability in Engineering at McGill (SEAM) Policy] || 2020-10 || 2012-04
|-
|-
| Committee || [https://docs.google.com/document/d/1nHasdZBUbz-qZIRZzw8QOcHrgfBpEH23zkXjWMpdYDA/ TechFair Committee Policy] || 2018-07 || 2018-07
| Committee || [https://docs.google.com/document/d/1nHasdZBUbz-qZIRZzw8QOcHrgfBpEH23zkXjWMpdYDA/ TechFair Committee Policy] || 2018-07 || 2018-07
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|-
|-
| Internal Policies || [https://docs.google.com/document/d/1E0OFChYUc01bybpwrn_rRFthMjpLdKKKgrwqbH8nHCc/ CDE Delegation Selection Committee Policy] || 2017-08 || 2012-04
| Internal Policies || [https://docs.google.com/document/d/1E0OFChYUc01bybpwrn_rRFthMjpLdKKKgrwqbH8nHCc/ CDE Delegation Selection Committee Policy] || 2017-08 || 2012-04
|-
| Internal Policies || [https://docs.google.com/document/d/1iwcwVud-JbOtUYSRmtahWz6g99aDTlsOe_BIUdUs1_k/edit?usp=sharing/ Clubs Hub Policy] || N/A || 2020-01
|-
|-
| Internal Policies || [https://docs.google.com/document/d/1oHm1FmDN-3wdYxQE3ctz6VHAW0l-KBnPV5iEpnSb0-I/ Communications Portfolio Director Policy] || 2017-08 || 2011-04
| Internal Policies || [https://docs.google.com/document/d/1oHm1FmDN-3wdYxQE3ctz6VHAW0l-KBnPV5iEpnSb0-I/ Communications Portfolio Director Policy] || 2017-08 || 2011-04
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|-
|-
| Internal Policies || [https://docs.google.com/document/d/11awNvDdijDy3mjE4Q0HMFqUnVSsDJzorTZVgpyOqgrM/ Finance Director Policy] || 2017-08 || 2017-03
| Internal Policies || [https://docs.google.com/document/d/11awNvDdijDy3mjE4Q0HMFqUnVSsDJzorTZVgpyOqgrM/ Finance Director Policy] || 2017-08 || 2017-03
|-
| Internal Policies || [https://docs.google.com/document/d/1XTJDFXPT96dRHkl9ILAw9UXyFNGgrE7H3yXS2aRSTv4/ General Assembly Policy] || 2021-02 || 2021-02
|-
|-
| Internal Policies || [https://docs.google.com/document/d/1njtE3WkJpJmp7mKDWGRCjklKE7wY7frysTGwOASKujs/ Guardianship Policy] || 2017-07 || 2017-07
| Internal Policies || [https://docs.google.com/document/d/1njtE3WkJpJmp7mKDWGRCjklKE7wY7frysTGwOASKujs/ Guardianship Policy] || 2017-07 || 2017-07
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|-
|-
| Internal Policies || [https://docs.google.com/document/d/1pgZzfl6VYWEn4LFpm5xe7yoVXvLWiNCap9uwl3tGAdY/ Space Director Policy] || 2017-08 || 2017-04
| Internal Policies || [https://docs.google.com/document/d/1pgZzfl6VYWEn4LFpm5xe7yoVXvLWiNCap9uwl3tGAdY/ Space Director Policy] || 2017-08 || 2017-04
|-
|Internal Policies
|[https://docs.google.com/document/d/1-OY74eMDGWVY3KqJGsetKBNWoxxAxv5AuN-J_kJToNs/edit?pli=1 Stances Policy]
|2021-04
|2021-04
|-
|-
| Internal Policies || [https://docs.google.com/document/d/15CkamqjrTc77RMUcy6qc30zyuNBkQ_w5CmWizAw-4g8/ Standing Orders of the EUS Council] || 2020-10 || 2019-04
| Internal Policies || [https://docs.google.com/document/d/15CkamqjrTc77RMUcy6qc30zyuNBkQ_w5CmWizAw-4g8/ Standing Orders of the EUS Council] || 2020-10 || 2019-04
|-
|-
| Internal Policies || [https://docs.google.com/document/d/1Oc4Sfs8a6U4uQp2duTzStSWj2tIPQ-MUSXzJI7v59N4/ Student Space Fund Accounts Policy] || 2017-09 || 2017-09
| Internal Policies || [https://docs.google.com/document/d/1Oc4Sfs8a6U4uQp2duTzStSWj2tIPQ-MUSXzJI7v59N4/ Student Space Fund Accounts Policy] || 2017-09 || 2017-09
|-
| Internal Policies || [https://docs.google.com/document/d/10yLGWP3L7BuBRsHDFcB4YJdke6mJxnuRv0fppnT7UZA/edit?usp=sharing/ The Container Policy] || N/A || 2023-01
|-
|-
| Services || [https://docs.google.com/document/d/1N460e3PGohX-d6Jcq1Rdr5cIdxcyw2f2WHYdlEx33FM/ Copi-EUS Management Policy] || 2017-08 || 2008-02
| Services || [https://docs.google.com/document/d/1N460e3PGohX-d6Jcq1Rdr5cIdxcyw2f2WHYdlEx33FM/ Copi-EUS Management Policy] || 2017-08 || 2008-02
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|-
|-
| Services || [https://docs.google.com/document/d/1GKlNYHFhhGXObb0RvzgQMZ4ZVV9Sqb7m_URz3Ie85cw/ Space Manager Policy] || 2018-08 || 2011-10
| Services || [https://docs.google.com/document/d/1GKlNYHFhhGXObb0RvzgQMZ4ZVV9Sqb7m_URz3Ie85cw/ Space Manager Policy] || 2018-08 || 2011-10
|-
|Services
|[https://docs.google.com/document/d/1hhwgD1uUKKPyWer9KaQYaUMNVYngUBx2wAdwlYAw2gw/edit?pli=1 Technology Rental Manager Policy]
|2021-03
|2021-03
|}
|}
==Amendments==
==Amendments==
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A policy can be amended by any member of the EUS, subject to approval by the [[EUS Council]] and the [[Board of Governors]] if applicable. Due process is to be respected to for the amendment of an existing policy or the adoption of a new policy.
A policy can be amended by any member of the EUS, subject to approval by the [[EUS Council]] and the [[Board of Governors]] if applicable. Due process is to be respected to for the amendment of an existing policy or the adoption of a new policy.


===Amending a Bylaw===
===Amending a Policy===
1. Notice that something needs to be changed!
:1. Notice that something needs to be changed!
2. Make a '''''COPY''''' of the existing policy Google Doc and make trackable edits. This can be done via the amenders discretion - we recommend using the 'suggestions' function Google Docs or highlighting new additions & striking through + red colouring clauses to take out.  
:2. Make a '''''COPY''''' of the existing policy Google Doc and make trackable edits. This can be done via the amenders discretion - we recommend using the 'suggestions' function Google Docs or highlighting new additions & striking through + red colouring clauses to take out.  
3. Run the edits through whatever committee or group such that all executive members have reviewed and approved the changes.  
:3. Run the edits through whatever committee or group such that all executive members have reviewed and approved the changes.  
4. Write a motion for EUS Council stating the purpose of the amendments with the tracked document attached as an appendix item. The template and example for an EUS Council Sprit Motion can be found [https://drive.google.com/file/d/1LFlNXTwTdpSEcyC8cKyUrf_6QV-xyk_U/view?usp=sharing here!]
:4. Write a motion for EUS Council stating the purpose of the amendments with the tracked document attached as an appendix item. The template and example for an EUS Council Sprit Motion can be found [https://drive.google.com/file/d/1LFlNXTwTdpSEcyC8cKyUrf_6QV-xyk_U/view?usp=sharing here!]
5. Send over your motion to the Speaker via email at speaker@mcgilleus.ca to be passed at the next EUS Council.  
:5. Send over your motion to the Speaker via email at speaker@mcgilleus.ca to be passed at the next EUS Council.  
6. Once approved by EUS Council, the policy must be ratified at the next general [[Board of Governors]] meeting. Rewrite your motion in the Board Final Motion Template, as seen [https://docs.google.com/document/d/1sJGN9jzgcOQcksmFDznJmTiwEfyYFDho2USakKuy0g0/edit?usp=sharing here] and email it over to the Board Chair at board.chair@mcgilleus.ca.  
:6. Once approved by EUS Council, the policy must be ratified at the next general [[Board of Governors]] meeting. Rewrite your motion in the Board Final Motion Template, as seen [https://docs.google.com/document/d/1sJGN9jzgcOQcksmFDznJmTiwEfyYFDho2USakKuy0g0/edit?usp=sharing here] and email it over to the Board Chair at board.chair@mcgilleus.ca.  
7. Once finally passed your policy is fully updated and officially ratified! ***MAKE SURE YOUR UPDATED POLICY IS ACCURATELY UPDATED IN THE WIKI***
:7. Once finally passed your policy is fully updated and officially ratified! ***MAKE SURE YOUR UPDATED POLICY IS ACCURATELY UPDATED IN THE WIKI***


<br>
<br>
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#Keep track of older versions of each policies in the [http://policies.mcgilleus.ca policy folder] in pdf format
#Keep track of older versions of each policies in the [http://policies.mcgilleus.ca policy folder] in pdf format
#The pdf version of the adopted version is then added to the corresponding [https://drive.google.com/open?id=0B21eROjBjmg1dklDaTNPZEpaeEE policy subfolder]  
#The pdf version of the adopted version is then added to the corresponding [https://drive.google.com/open?id=0B21eROjBjmg1dklDaTNPZEpaeEE policy subfolder]  
#If you ever have questions, don't hesitate to reach out to speaker@mcgilleus.ca!  
#If you ever have questions, don't hesitate to reach out to speaker@mcgilleus.ca!


==New Policies==  
==New Policies==  
Retrieved from "https://euswiki.mcgilleus.ca/Policies"