Clubs Fund: Difference between revisions

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Added a section outlining the Clubs Fund Guidelines, created by the EUS BoG in Winter 2021
 
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{{PolicyIcon|1=Clubs Fund Bylaws}}
{{PolicyIcon|1=https://docs.google.com/document/d/1Utu_IqJvwX49JfgbDUhCSlS5tSKwV_0CXSkbQ8KZgz4/edit?usp=sharing}}{{Infobox
{{Infobox


| title          = {{PAGENAME}}
| title          = {{PAGENAME}}
|titlestyle=color:#fff;background-color:Salmon
|titlestyle=color:#fff;background-color:Salmon
|  image        = [[Image:ssf_logo.png|260px]]
|  image        = {{FundsLogo}}
|titlestyle=color:#fff;background-color:Salmon
|headerstyle=background-color:LightSalmon
|labelstyle=background-color:MistyRose
|bodystyle=border: 1px solid LightSalmon
|bodystyle=border: 1px solid LightSalmon
|label1=
|label1=Contact:
|data1=<small>''Logo created by Gordon Hart''</small>
|data1={{vpfinance@}}, [[VP Finance]]<br>{{funds.director@}}, [[Funds Director]]
|label2=Contact:
|header2=About
|data2={{vpfinance@}}, [[VP Finance]]<br>{{funds.director@}}, [[Funds Director]]
|label3=Amount|data3=~$6,000/semester
|headerstyle=background-color:Salmon;background-color:MistyRose
|label4=Allocators|data4=Clubs Fund Council
|header3=Amount
|label5=Distribution|data5=Once/semester
|label4=Short Term
|label6=Who can apply|data6=EUS recognized [[Clubs]]
|data4=~$9,000/semester
|label5=Long Term
|data5=~$36,000/semester
}}
}}
{{FinanceBar|1=funds}}
The '''''Clubs Fund''''' is an EUS fund which exists to provide financial support to our [[clubs]]! The funding is allocated by the [[CFC|Clubs Funding Committee]] (generally referred to as CFC) on the basis of funding requests or proposals from clubs. Funding allocation is determined according to the [[Clubs Fund Bylaws]].
The '''''Clubs Fund''''' is an EUS fund which exists to provide financial support to our clubs! The funding is allocated by the Clubs Funding Committee (generally referred to as CFC) on the basis of funding requests or proposals from clubs. The CFC is composed of the EUS President, VP Finance, and VP Student Life, as well as the Clubs Representative and 3 general EUS Council members who are not affiliated to a club. Funding allocation is determined by the [[Clubs Fund Bylaws]].  
 
 
All clubs are eligible to make a funding request to the CFC, but applying for or receiving EUS funding is not necessary to maintain club status.
==Allocation==
The Clubs Fund Committee is composed of the [[President|EUS President]], [[VP Finance]], and [[VP Student Life]], as well as the [[Clubs Representative]] and 3 general [[EUS Council]] members who are not affiliated to a club.


All clubs are eligible to make a funding request to the CFC, but applying for or receiving EUS funding is not necessary to maintain club status.  
===Guidelines===
==Previous Allocations==
Although there are no strict policies outlining how the Clubs Fund is allocated, their is a set of guidelines that indicate best practices and expectations when applying for funding. These are outlined below, but more detail can be found in the [https://docs.google.com/document/d/1OlzMf0alce9SC_C9ek4iwhj93HAhH6r2_pTmiPa7wn4/edit?usp=sharing Clubs Fund Guidelines Document].
<tabs>
<tab  style="width:100%;" name="W2018">
{{Button|1=https://drive.google.com/drive/folders/1BU1Wjuq1QoW0TkQEbY-RBznZenIEmBFl|2=Applications|3=fas fa-inbox|4=SteelBlue|7=right|8=small}}
;Funds Available Winter 2018
:''$5,565''
;Funds Allocated Winter 2018
:''$5,565''
{| class="wikitable alternating sortable"
! Club Name !! Approved
|-
| [[EIG]] || $200.00
|-
| [[Game Dev McGill]] || $1,000.00
|-
| [[MSFC]] || $600.00
|-
| [[NOBE]] || $415.00
|-
| [[NSBE]] || $2,000.00
|-
| [[POWE]] || $750.00
|-
| [[Reboot]] || $600.00
|-
!Total !! $5,565.00
|}
</tab>


<tab  style="width:100%;" name="F2017">
''Funding For Long Projects''
{{Button|1=https://drive.google.com/drive/folders/0B-QA3bqsgUTUXzBKYnh5WjhteDQ|2=Applications|3=fas fa-inbox|4=SteelBlue|7=right|8=small}}
:*Applying for funding for projects spanning many years is generally discouraged, it is best to apply for these funds on a year-by-year basis as you make purchases relevant to the project
;Funds Available 2017-2018
:*If you do plan on applying for funding for a long project, consider providing a detailed plan outlining what you will do to ensure the project is seen to completion
:''$10,000''
;Funds Allocated Fall 2017
:''$4,650''
;Funds Remaining Winter 2018
:''$5,350''
{| class="sortable alternating wikitable"
! Club Name !! Requested  !! Approved
|-
| [[EIG]] || $420.00 || $500.00
|-
| [[EWB]] || $1,000.00 || $500.00
|-
| [[MSFC]] || $350.00 || $350.00
|-
| [[NOBE]] || $975.00 || $650.00
|-
| [[NSBE]] || $0.00 || $0.00
|-
| [[POWE]] || $750.00 || $750.00
|-
| [[Queer Engineer]] || $300.00 || $400.00
|-
| [[Reboot|Reboot McGill]] || $1,500.00 || $1,500.00
|-
! Total !! $5,295.00 !! $4,650.00
|}
</tab>


<tab  style="width:100%;" name="W2017">
''Additional Funding''
{{Button|1=https://drive.google.com/drive/folders/0B24SSsw1ARyrYUpHSU0wQ3pZU00|2=Applications|3=fas fa-inbox|4=SteelBlue|7=right|8=small}}
:*For Clubs with large budgets it is encouraged to apply for funding from additional [[Funding Sources|sources]], such as MESC or SSMU
;Funds Available Winter2017
:''$5,975''
;Funds Allocated Winter 2017
:''$5,975''
{| class="wikitable sortable alternating"
! Club !! Requested W17 !! Amended requested amount W17
|-
| [[ASHRAE]] ||  $0    ||  $0 
|-
| [[CSCE]] ||  $0    ||  $0 
|-
| [[EIG]] ||  $1,200  ||  $600
|-
| [[EWB]] ||  $0    ||  $0 
|-
| [[Lean Initiative|LI]] ||  $0    ||  $0 
|-
| [[MAMSS]] ||  $0    ||  $0 
|-
| [[MSFC]] ||  $2,000  ||  $1,375
|-
| [[MSPE]] ||  $0    ||  $0 
|-
| [[NOBE]] ||  $2,000  ||  $1,700
|-
| [[NSBE]] ||  $800  ||  $800
|-
| [[POWE]] ||  $1,000  ||  $500
|-
| [[Reboot]] ||  $500  ||  $1,000
|-
| [[QE]] ||  $0    ||  $0 
|-
! Total !!  $7,500  !!  $5,975
|}
</tab>


<tab  style="width:100%;" name="F2016">
''Budget Format''
{{Button|1=https://drive.google.com/open?id=0B24SSsw1ARyrTXZBdmdoeUEzRkE|2=Applications|3=fas fa-inbox|4=SteelBlue|7=right|8=small}}
:*Having a clean, comprehensive budget, made using the EUS template, is key to ensuring your funding request is approved
;Funds Available 2016-2017
:''$10,200''
;Funds Allocated Fall 2016
:''$4,225''
;Funds Remaining Winter 2017
:''$5,975''
{| class="wikitable sortable alternating"
! Club !! Approved F16
|-
| [[ASHRAE]] || $300.00
|-
| [[CSCE]] || $125.00
|-
| [[EIG]]  || $600
|-
| [[EWB]] || $900
|-
| [[Lean Initiative]] || $0.00
|-
| [[MAMSS]] || $0.00
|-
| [[MFC]] || $400
|-
| [[MSPE]] || $0
|-
| [[NOBE]] || $600
|-
| [[NSBE]] || $500.00
|-
| [[POWE]] || $500
|-
| [[QE]] || $300
|-
!Total!! $4,225.00
|}</tab>


<tab  style="width:100%;" name="W2016">
''Merch Funding''
{{Button|1=https://drive.google.com/drive/folders/0B24SSsw1ARyrT1RDWi1lNDZIcFE|2=Minutes|3=fas fa-comments|4=SteelBlue|7=right|8=small}}
:*Funds for club merch/swag for members are typically not approved
;Funds Available Winter 2016
:*Exceptions for the above include when the apparel is integral to your Club's operation or it is your Club's only expense to encourage involvement
:''$5,250''
;Funds Allocated Winter 2017
:''$5,195''
{| class="wikitable sortable alternating"
! Club !!Amount
|-
| [[ASHRAE]] ||$ 700.00
|-
| [[CSCE]] ||$ 250.00
|-
| [[EWB]] ||$ 1,000.00
|-
| [[Lean Initiative]] ||$ 600.00
|-
| [[NOBE]] ||$ 1,745.00
|-
| [[NSBE]]|| $ 500.00
|-
| [[QE]]|| $ 400.00
|-
! Total !!$ 5,195.00
|}
</tab>


<tab  style="width:100%;" name="F2015">
Remember, the above are only guidelines, and actual funding allocations may deviate year-to-year!
{{Button|1=https://drive.google.com/drive/folders/0B24SSsw1ARyrS09wZDdhU3ItZzg|2=Applications|3=fas fa-inbox|4=SteelBlue|7=right|8=small}}
;Funds Available 2015-2016
:''$10,000''
;Funds Allocated Fall 2015
:''$5,250''
;Funds Remaining Winter 2016
:''$4,750''
{| class="wikitable sortable alternating"
! Club !! Approved
|-
| [[CSCE]] || $220.00
|-
| [[EIG]] || $550.00
|-
| [[EWB]] || $1,000.00
|-
| [[MAMSS]] || $880.00
|-
| [[NOBE]] || $500.00
|-
| [[NSBE]] || $500.00
|-
| [[QE]] || $1,000.00
|-
| [[SMP]] || $100.00
|-
!Total !! $4,750.00
|}
</tab>


</tabs>
<div style="clear:both;"></div>
[[Category:Funds]]
{{fundsbox}}
[[Category:VP Student Life Groups]]
[[Category:VP Student Life Groups]]
[[Category:President Groups]]
[[Category:President Groups]]

Latest revision as of 21:26, 25 March 2021

[]

Clubs Fund
Contact: Ryan Reszetnik, VP Finance
Andrew Xie, Funds Director
About
Amount ~$6,000/semester
Allocators Clubs Fund Council
Distribution Once/semester
Who can apply EUS recognized Clubs

The Clubs Fund is an EUS fund which exists to provide financial support to our clubs! The funding is allocated by the Clubs Funding Committee (generally referred to as CFC) on the basis of funding requests or proposals from clubs. Funding allocation is determined according to the Clubs Fund Bylaws.


All clubs are eligible to make a funding request to the CFC, but applying for or receiving EUS funding is not necessary to maintain club status.

Allocation

The Clubs Fund Committee is composed of the EUS President, VP Finance, and VP Student Life, as well as the Clubs Representative and 3 general EUS Council members who are not affiliated to a club.

Guidelines

Although there are no strict policies outlining how the Clubs Fund is allocated, their is a set of guidelines that indicate best practices and expectations when applying for funding. These are outlined below, but more detail can be found in the Clubs Fund Guidelines Document.

Funding For Long Projects

  • Applying for funding for projects spanning many years is generally discouraged, it is best to apply for these funds on a year-by-year basis as you make purchases relevant to the project
  • If you do plan on applying for funding for a long project, consider providing a detailed plan outlining what you will do to ensure the project is seen to completion

Additional Funding

  • For Clubs with large budgets it is encouraged to apply for funding from additional sources, such as MESC or SSMU

Budget Format

  • Having a clean, comprehensive budget, made using the EUS template, is key to ensuring your funding request is approved

Merch Funding

  • Funds for club merch/swag for members are typically not approved
  • Exceptions for the above include when the apparel is integral to your Club's operation or it is your Club's only expense to encourage involvement

Remember, the above are only guidelines, and actual funding allocations may deviate year-to-year!

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