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     | header1 = About
     | header1 = About
     | label2 = Creator |  data2 = David Bailey, 2014
     | label2 = Creator |  data2 = David Bailey, 2014
     | label3 = Revised |  data3 = Ian Richardson, 2015 <br> Pentcho Tchomakov, 2016
     | label3 = Revised |  data3 = Rahul Behal, 2021
   }}
   }}
|label1 = Current Version:
|label1 = Current Version:
|data1 = 2.2
|data1 = 3.0
}}  
}}  


The Financial Guidebook covers all general information about handling money in the EUS. If you're part of a [[Clubs|club]], [[Committees|committee]], or [[Design Teams|design team]], this guide is sure to help you finance with confidence. The guidebook was originally a PDF ([[Financial Guidebook#PDF|found below]]), and has now been split into various sections on the EUS wiki. If you're looking to cover all information, the PDF is most effective. if you're looking for a specific section, navigate to the sections below.
The Financial Guidebook covers all general information about handling money in the EUS. If you're part of a [[Clubs|club]], [[Committees|committee]], or [[Design Teams|design team]], this guide is sure to help you finance with confidence. The guidebook was originally a PDF ([[Financial Guidebook#PDF|found below]]), and has now been split into various sections on the EUS wiki. If you're looking to cover all information, the PDF is most effective. if you're looking for a specific section, navigate to the sections below.
If you're looking for a quick overview, jump to the  [[Financial Guidebook#TL;DR|TL;DR]]
If you're looking for a quick overview, jump to the  [[Financial Guidebook#TL;DR|TL;DR]]
<center style="font-size:18px;"><i class="fa fa-exclamation-triangle"></i>This is '''''required reading''''' for all [[Financial Officers]]</center>
<center style="font-size:18px;">This is '''''required reading''''' for all [[Financial Officers]]</center>


==Sections==
==Sections==
{{Div col|cols=2}}
{| class="wikitable sortable alternating"
[[Budget]]ing<br />
!Section
[[Internal Transfers]]<br />
!Contents
[[Budgeting for Taxes]]<br />
|-
[[Cheque Requisitions]]<br />
|[[Budget]]ing & [[Internal record|Record Keeping]]||
[[FOAPAL]]<br />
*[[Budget#Requirements|Different budgets for different groups]]
[[Receiving Revenues]]<br />
*[[Internal record]]s
[[EUS Funds]]<br />
*[[Budget#How to Budget|Best Budget Practices]]
[[Float Requests]]<br />
*[[Budget#Taxes|How to budget for Taxes]]
[[Account Names & Numbers]]<br />
*[[Guardianship]]
{{Div col end}}
*[[Printouts]]
|-
|[[Cheque Requisitions]]||
*[[Cheque Requisition#50% Tax Rule|50% Tax Rule]]
*[[Cheque req#Invoices|Invoice Requirements]]
*[[FOAPAL]]
*[[Cheque req#Deposits|Deposits]]
|-
|[[Receiving Revenues]]||
*[[Receiving Revenues#Submitting the Deposit|Submitting a Deposit]]
*[[Online Payments]]
*[[Receiving Revenues#Cheques|Cheques sent to EUS]]
*[[Receiving Revenues#Issuing Invoices|Issuing Invoices]]
|-
|[[Funding Sources]]||
*[[Funding Sources]] (EUS Funds, MESC, SSMU, and more)
|-
|Other||
*[[Float Requests]]
*[[Internal Transfers]]
*[[Account Names & Numbers]]
|}


==PDF==
==PDF==
Here's the full PDF of the Financial Guidebook, updated '''September 1, 2016'''.
Here's the full PDF of the Financial Guidebook, updated '''September 6, 2020'''.
<tab collapsed name='Financial Guidebook v2.2'><pdf>File:Financial Guidebook v2.2.pdf</pdf></tab>
 
[https://eus.wiki/images/1/1f/Financial_Guidebook_v4.0.pdf Financial Guidebook v4.0]


==TL;DR==
==TL;DR==
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====EUS Budgeting Standards====
====EUS Budgeting Standards====
*Please understand how taxes work for EUS groups
*Please understand how taxes work for EUS groups
*Everything is budgeted for the PRE-Tax amount
*Expenses are budgeted PRE-tax and revenues are budgeted POST-tax
**Total Revenue collected must be divided by 1.14975 to account for GST and QST being taken off
**Total Revenue collected must be divided by 1.14975 to account for GST and QST being taken off
**Expenses should be the value before GST and QST
**Expenses should be the value before GST and QST are added
*Keep Internal Budget.  Routinely verify with EUS Records
*Keep Internal Budget.  Routinely verify with EUS Records
*If you are a EUS Committee or Service, your budget must be approved by EUS Council each semester.
*If you are a EUS Committee or Service, your budget must be approved by EUS Council each semester.
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*Clubs & Design Teams should maintain their own financial records.
*Clubs & Design Teams should maintain their own financial records.
====[[Cheque Reqs]]====
====[[Cheque Reqs]]====
*Pink Form found in the EUS Office.  Used to get a cheque processed for reimbursement or for a large payment to a company
*A cheque requisition (req) is the process in which EUS groups must go through to get reimbursed for any expenses that they make or for a large payment to a company.
*These reimbursements come in the form of a cheque made payable either to a student if they made the purchase, or to a company directly.
*As of 2020, cheque reqs are processed through an online Expense Reporting platform called Nexonia
*Cheques processed every Wednesday.  Deadline to submit each week is Tuesday afternoon, or else it will wait till the following Wednesday.
*Cheques processed every Wednesday.  Deadline to submit each week is Tuesday afternoon, or else it will wait till the following Wednesday.
*Only authorized Financial Officers for your specific account may approve a cheque req to your account.  It will be rejected otherwise.
*Only authorized Financial Officers for your specific account may approve a cheque req to your account.  It will be rejected otherwise.
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*See the 50% tax rule when providing free food or service
*See the 50% tax rule when providing free food or service
====Deposits====
====Deposits====
*Due to limited campus access because of pandemic measures, please contact the VP Finance to arrange a deposit.
*Deposit Envelopes can be found in the EUS Office for cash and cheque deposits.
*Deposit Envelopes can be found in the EUS Office for cash and cheque deposits.
*See example of a correctly filled out deposit envelope.
*See example of a correctly filled out deposit envelope.
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*[[Corporate Relations Director|External Sponsors]]
*[[Corporate Relations Director|External Sponsors]]
'''[[Floats]]'''
'''[[Floats]]'''
*Due to limited campus access because of pandemic measures, please contact the VP Finance to arrange a deposit.
*Must be submitted 5 business days beforehand
*Must be submitted 5 business days beforehand
*Fill out both sections of the purple form
*Fill out both sections of the purple form
*Return the float in the cash box in an orderly fashion
*Return the float in the cash box in an orderly fashion
====Internal Transfers====
====Internal Transfers====
*Due to limited campus access because of pandemic measures, please contact the VP Finance to arrange an internal transfer.
*Must be signed by both parties
*Must be signed by both parties
*Up to the EUS groups to fill out internal transfer after a shared [[Blues Pub]]
*Up to the EUS groups to fill out internal transfer after a shared [[Blues Pub]]
*Not processed as regularly as cheques or deposits
*Not processed as regularly as cheques or deposits
[[Category:VP Finance Responsibilities]]
[[Category:Financial Guidebook]]
[[Category:Curator's Choice]]
[[Category:Curator's Choice]]
{{Financebox}}
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